Admin Manager

VINCAR PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading automotive company in Singapore seeks an experienced Admin Manager to oversee all administrative functions related to vehicle sales and purchase. This role includes leading the admin team, managing documentation, and ensuring compliance with industry regulations. The ideal candidate will have a minimum of 5 years of experience in administration, preferably in the automotive sector, and strong leadership and communication skills are essential. Proficiency in MS Office and the ability to coordinate across departments is required.

Qualifications

• Minimum 5 years of experience in administration, preferably in automotive industry.
• Strong leadership and team management skills are essential.
• Excellent communication and coordination abilities required.

Responsibilities

• Lead and manage the administrative team to ensure timely task completion.
• Oversee documentation for vehicle transactions and ensure compliance.
• Act as the liaison between Sales, Procurement, Finance, and Operations.

Skills

Leadership

Communication

Team Management

Coordination

Proficiency in MS Office

Education

Diploma or Degree in Business Administration or Accounting

Job description

Overview

Job Summary The Admin Manager oversees all administrative functions related to the sales and purchase of motor vehicles. This includes supervising the admin team, managing documentation, ensuring compliance, and coordinating with multiple departments to support smooth business operations.

Key Responsibilities

• Team Supervision & Leadership: Lead and manage the administrative team, ensuring tasks are completed accurately and on time. Provide training, guidance, and performance evaluations for admin staff.

• Sales & Purchase Documentation: Oversee preparation and verification of all documents for vehicle transactions (sales, purchase, registration, insurance, financing). Ensure compliance with regulatory requirements (e.g., LTA, COE processes in Singapore).

• Interdepartmental Coordination: Act as the main liaison between Sales, Procurement, Finance, and Operations teams. Facilitate smooth communication and workflow across departments.

• Inventory & Stock Control: Maintain accurate records of vehicle inventory and monitor stock movements. Coordinate with suppliers and dealerships for timely deliveries.

• Compliance & Reporting: Ensure adherence to company policies and industry regulations. Prepare regular reports on sales, purchases, and administrative performance for management.

• Support process improvement and other ad hoc matter as assigned

What We Are Looking For

• Diploma or Degree in Business Administration or Accounting (or related field).

• Minimum 5 years of experience in administration, preferably in automotive sales and purchase.

• Strong leadership and team management skills.

• Excellent communication and coordination abilities.

• Proficiency in MS Office and administrative systems.