Admin Executive/ Senior (Office, Secretarial)

Talent Trader Group; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A professional services firm in Singapore is seeking a secretary to provide administrative support, manage executives' schedules, and handle correspondence. The ideal candidate will have 2-3 years of relevant experience, be proficient in Microsoft Office, and possess strong organizational and communication skills. This role involves maintaining documents and coordinating travel arrangements.

Qualifications

• Minimum 2-3 years of experience as a secretary or office administrator.
• Ability to handle confidential information with discretion.
• Ability to work independently and as part of a team.

Responsibilities

• Provide secretarial and administrative support to the office.
• Manage and maintain executives' calendars and appointments.
• Coordinate travel arrangements and accommodations.
• Prepare and draft correspondence, reports, and presentations.
• Handle incoming emails and phone calls.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Proficient in Microsoft Office

Education

Diploma or degree in Business Administration or related field

Job description

Responsibilities:

• Provide secretarial and administrative support to the office.
• Manage and maintain executives' calendars, schedules, and appointments.
• Coordinate and arrange travel arrangements and accommodations.
• Prepare and draft correspondence, reports, and presentations.
• Handle and prioritize incoming emails and phone calls.
• Maintain and update office documents, records, and filing systems.
• Assist in organizing and coordinating company events and meetings.
• Manage office supplies and ensure inventory is well-stocked.
• Handle general office administrative tasks, such as photocopying, scanning, and filing.
• Provide support to other departments as needed.

• Diploma or degree in Business Administration, Secretarial Studies, or related field.
• Minimum 2-3 years of experience as a secretary or office administrator.
• Proficient in using Microsoft Office applications.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Attention to detail and ability to multitask.
• Ability to work independently and as part of a team.
• Positive attitude and professional demeanor.
• Ability to handle confidential information with discretion.

Interested candidates who wish to apply for the advertised position, please click 'APPLY' to send in your resume.

EA License No: 13C6305

Reg. No.: R1654399

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