Admin Executive (Contract Support)

CBRE; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A global real estate services firm located in Singapore is seeking a Finance Admin Support to oversee contract fulfilment and manage facilities operations. The successful candidate will provide exceptional service, negotiate contracts, and ensure compliance with safety regulations. Experience in administration or finance is required, along with strong communication and organizational skills.

Qualifications

• Minimum 1-year experience in Admin or Finance Industry.
• Experience in a fast-paced environment with high customer care expectations.
• Strong organizational and analytical skills.

Responsibilities

• Manage incoming feedback and track Work Orders.
• Review contracts and service agreements for compliance.
• Negotiate and monitor fulfilment of contracts.
• Conduct risk assessments and implement safety measures.
• Mentor and coach team members.

Skills

Customer care

Organizational skills

Analytical skills

Verbal communication

Written communication

Microsoft Office proficiency

Job description

About the Role

As a CBRE Finance Admin Support, you will manage and coordinate the fulfilment of the CBRE contract. and other duties.

What You’ll Do

• Manage incoming feedback from Client, create and track Work Orders in our CMMS System
• Reviews contract and service agreements to ensure the service level comply with legal, guidelines, budget as well as with client procedures.
• Negotiates and interprets contracts, and monitors fulfilment of contractual obligations
• Ensuring compliance with safety regulations, conducting risk assessments and implementing safety measures.
• Provides recommendations of approval or alternation solutions.
• Interfaces with the Accounting Department on invoicing and PO insurance issues.
• Accountable for administration and execution of Supplier / Vendor Performance.
• Identify opportunities for improvement, develop and manage budget for facility operations.
• Provides formal supervision to individual employees within single functional or operational area.
• Plans and monitors appropriate staffing levels and utilization of labour, including overtime.
• Mentors and coaches team members to further develop competencies. Leads by example and models behaviors that are consistent with the company's values.
• Single point of contact and accountable for overall portfolio
• Responsible for all aspects of facilities management operations
• Perform client and financial reporting
• Ensure all service levels (including key performance indicators) are met
• Comfortable with weekend work – Coordinate and escort vendors on Saturdays
• Ensure no disruption of building operations due to breakdown of any equipment under maintenance

What You’ll Need

• Minimum 1-year experience of working in Admin or Finance Industry
• Experience of working within a demanding fast paced environment involving high levels of customer care
• Ability to provide efficient, timely, reliable and courteous service to customers
• Ability to effectively present information.
• Ability to respond effectively to time sensitive situations.
• Proficiency in Microsoft Office suite
• Excellent written and verbal communication skills. Strong organizational and analytical skills

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)