Admin Executive (Community Partnerships Support)

365 Cancer Prevention Society; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A Health Organization in Singapore seeks an experienced administrative professional to manage office and outreach tasks. Responsibilities include processing cancer screening signups, maintaining databases, and handling inquiries. The ideal candidate has at least 1 year of relevant experience and is proficient in MS Office and Google Suite. Strong communication skills are essential, and the ability to work efficiently in a dynamic environment is required.

Qualifications

• Minimum 1 year of work experience in a similar role.
• Strong written and verbal communication skills.
• Proficient in MS Office and Google Suite.

Responsibilities

• Handle day-to-day outreach administrative duties.
• Maintain and update databases and admin policies.
• Manage preparations for meetings and reports.

Skills

Office procedures

Administrative management

MS Office Suite

Google Suite

Bilingual communication

Job description

Responsibilities

• General office and outreach administration
  • Day-to-day outreach administrative duties include but are not limited to:
  • processing of cancer screening signups, issuance of paperwork, follow-up, and post-screening reviews.
  • Processing/ Collection of surveys both online and offline
• Maintain, and update databases and admin-related policies for both cancer screenings and events.
• Manage preparations for meetings and reports as required.
• Handling of general/external inquiries via phone or email.
• Inventory management of all cancer screenings and events-related logistics.
• Prepare/collate billings and payments for submission to Finance.
• Any other ad hoc administrative matters or projects as assigned.

Candidate Requirements

Technical Competencies

• Minimum 1 years work experience in a similar role will be an advantage
• Knowledge of office procedures and admin management
• Proficient with MS Office Suite, Google Suite and basic IT knowledge
• Strong written and verbal communication skills, bilingual

Core Competencies

• Good interpersonal skills and ability to work and communicate comfortably with all levels
• Ability to multi-task and can work in an efficient manner
• Strong organization skills with a problem-solving attitude
• Strong sense of confidentiality and discretion