Admin Executive

Staffhub Group; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading management firm in Singapore is seeking an organized individual to manage the affairs of company Directors. The role includes handling appointments, making travel arrangements, and ensuring proper documentation and insurance of company assets. Ideal candidates will have strong organizational skills and prior experience in similar roles. This position demands attention to detail and effective management of resources to support the Directors efficiently.

Qualifications

• Strong organizational skills and attention to detail.
• Experience in managing appointments and travel itineraries.
• Ability to maintain and monitor company assets effectively.

Responsibilities

• Attend to all matters relating to Directors.
• Manage Directors' itineraries and travel arrangements.
• Keep track and monitor company assets, ensuring proper documentation.

Job description

Attend to all matters relating to Directors, including receiving documents and process as appropriate .

Manage Directors itineraries, including monitoring and reminding appointments and deadlines, making travel arrangements and drawing up travel itineraries

Manage Company Assets - Keep track and monitor company assets including staff houses and company vehicles. Responsible to ensure all assets in the office and in the staff houses such as printers, computers, furniture, major stationery, access cards, furniture and others valuable items are labelled and recorded with details such as serial numbers, licenses, etc.

Maintain and control vehicle registration cards.

Ensure assets are adequately insured.

Ensure licenses, road taxes and rentals are renewed timely.

Purchase Office Consumables from approved vendors only.

Prepare purchase orders and payment vouchers for offices consumables as well as asset maintenance, renewals, etc.

Provide monthly status report to Management highlighting unusual matters.