Admin Executive

BEAUTY VALLEY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An education provider in Singapore is seeking a reliable and detail-oriented Admin Executive to support training operations. Responsibilities include managing training-related documents, providing operational support, and maintaining records in the Training Management System. The ideal candidate must have at least GCE ‘O’ Level qualifications and strong organizational skills. Proficiency in Microsoft Office and good communication skills are essential. This role involves multitasking and ensuring smooth day-to-day activities within the academy.

Qualifications

• Minimum GCE ‘O’ Level or equivalent; higher qualifications are a plus.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office and basic digital systems.

Responsibilities

• Prepare and manage training-related documents such as course materials, forms, and certificates.
• Provide operational support to ensure smooth day-to-day activities within the academy.
• Maintain and update the Training Management System (TMS).
• Ensure accurate and timely data entry of learner information, course details, and schedules.

Skills

Organizational skills

Communication skills

Attention to detail

Proficient in Microsoft Office

Ability to work independently

Education

GCE ‘O’ Level or equivalent

Job description

Job Description & Requirements

BEAUTY VALLEY PTE. LTD. is a forward-thinking education provider, offering vocational and professional training in beauty, wellness, digital marketing, and AI. As we expand, we're looking for a reliable and detail-oriented Admin Executive to join our growing team.

Job Responsibilities

• Prepare and manage training-related documents such as course materials, forms, and certificates
• Provide operational support to ensure smooth day‑to‑day activities within the academy
• Maintain and update the Training Management System (TMS)
• Ensure accurate and timely data entry of learner information, course details, and schedules
• Assist with learner onboarding and registration processes
• Coordinate class schedules, communicate with learners, and ensure proper documentation
• Assist in coordinating assessments, collecting results, and submitting to the relevant authorities or portals
• Support management and trainers with additional tasks as required
• Handle general office administration, filing, and correspondence

Requirements

• Minimum GCE ‘O’ Level or equivalent; higher qualifications are a plus
• Strong organizational skills and attention to detail
• Proficient in Microsoft Office and basic digital systems
• Good communication and interpersonal skills
• Able to work independently and manage multiple tasks

Bonus Points If You Have

• Min 2 years of HR / Reception/ admin experience
• Has experience in MS Office will be an advantage
• Effective interaction with employees, stakeholders, and managers is crucial.
• Maintaining confidentiality and integrity.
• Must be able to communicate in Chinese, English