Admin Executive

MINDCHAMPS PRESCHOOL SINGAPORE PTE. LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading preschool in Singapore is seeking a Training Coordinator to manage training sessions, maintain records, and support curriculum development. Candidates should hold a diploma in Business Administration or related field, possess strong organizational skills, and have experience in a similar administrative role. Proficiency in Microsoft Office 365 is essential, along with the ability to communicate effectively and work collaboratively. This is an opportunity to contribute to the development and management of educational programs.

Qualifications

• Diploma or above in Business Administration, Human Resources, Education, or related field preferred.
• Previous experience in a similar administrative role.
• Familiarity with Learning Management Systems (LMS) is a plus.

Responsibilities

• Organize and schedule training sessions.
• Maintain and update training records, including attendance tracking and certification issuance.
• Prepare and maintain reports on curriculum and training activities.

Skills

Strong organizational skills

Multitasking skills

Attention to detail

Strong communication skills

Problem-solving abilities

Ability to work collaboratively

Education

Diploma in Business Administration, Human Resources, Education, or related field

Tools

Microsoft Office 365

Learning Management Systems (LMS)

Job description

Job Responsibilities:

Training Coordination

• Organize and schedule training sessions
• Coordinate logistics, including booking venues, scheduling, and ensuring required resources and materials are available.
• Manage training calendars and communicate schedules to relevant stakeholders.

Administrative Support

• Maintain and update training records, including attendance tracking and certification issuance
• Assist with the preparation and distribution of curriculum and training materials, and resources
• Process training requests and track participant progress

Data Management & Reporting

• Prepare and maintain reports on curriculum and training activities, including participation, feedback, and completion rates
• Assist in the creation and maintenance of databases related to curriculum and training department’s needs.

Communication & Stakeholder Management

• Act as the point of contact for internal and external stakeholders regarding curriculum and training matters
• Communicate with HQ staff and center personnels to ensure smooth operations
• Ensure effective communication between internal and external stakeholders

Resource Management

• Assist in the creation and organization of curriculum and training resources, ensuring that materials are up-to-date and properly filed
• Assist with the maintenance of Learning Management Systems (LMS) if applicable.

Support in Curriculum Development

• Support the curriculum team in research, material development, and updating training content.

Job Requirements:

• Diploma or above in Business Administration, Human Resources, Education, or related field preferred
• Previous experience in a similar administrative role
• Familiarity with Learning Management Systems (LMS) is a plus
• Strong organizational and multitasking skills
• Attention to detail with excellent problem-solving abilities
• Strong communication skills (both written and verbal)
• Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, SharePoint, OneDrive etc.)
• Ability to work collaboratively in a team environment
• Comfortable working with deadlines and managing multiple priorities