Admin Executive

SOVERUS PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A dynamic company in Singapore is looking for an Admin Executive to handle invoicing, purchase orders, and payment follow-ups. The ideal candidate should have an ITE Nitec or Diploma in Business Administration or related fields, possess strong coordination and communication skills, and be proficient in Microsoft Office. A detail-oriented, organized, and proactive mindset is essential for success in this role.

Qualifications

• Must have ITE Nitec or Diploma in Business Administration, Office Management, or related fields.
• Proficient in Microsoft Word, Excel, and other standard office software.
• Strong coordination and communication skills required.

Responsibilities

• Ensure timely invoicing for completed projects and contracts.
• Issue Purchase Orders to suppliers and vendors accurately.
• Monitor and follow up on outstanding payments.

Skills

Coordination skills

Communication skills

Detail-oriented

Organizational skills

Proficient in Microsoft Word

Proficient in Microsoft Excel

Education

ITE Nitec or Diploma in Business Administration or related fields

Job description

Admin Executive

• Ensure timely invoicing for completed projects, progress claims, and maintenance contracts.
• Issue Purchase Orders to suppliers, vendors, and manufacturers accurately and promptly.
• Monitor and follow up on outstanding payments to ensure timely collection.
• Work closely with the Project and Sales teams to gather complete documentation (service reports, delivery orders, etc.) for billing purposes.
• Collaborate with the Finance team on all invoicing and payment-related matters.
• Coordinate and ensure timely delivery of equipment, parts, and spare items.
• Demonstrate resilience, a proactive mindset, and a positive working attitude.

Requirements

• ITE Nitec or Diploma and above in Business Administration, Office Management, or related fields.
• Proficient in Microsoft Word, Excel, and other standard office software.
• Strong coordination and communication skills.
• Detail-oriented, organised, and able to work independently.
• Team player with a positive attitude and willingness to learn.