Admin Executive

Paris Baguette Singapore; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic service provider in Singapore is seeking an Administrative & HR Executive to support office operations and HR functions. Ideal candidates will be motivated individuals with strong organizational skills and a desire to excel in HR. Responsibilities include managing administrative tasks and assisting in recruitment. The role offers a supportive work environment, training opportunities, and potential career growth. Salary range is SGD $2,800 – $3,200 per month.

Benefits

Supportive working environment

Career Conversion Programme

Hands-on exposure to HR operations

Qualifications

• 1–3 years of experience in administrative and/or HR support roles preferred.
• Ability to handle multiple tasks and priorities.
• Proficient with digital tools and HR systems.

Responsibilities

• Manage office supplies, assets, and vendor coordination.
• Handle incoming calls, emails, and correspondence.
• Assist in recruitment activities, including job postings.

Skills

Organizational skills

Communication skills

Interpersonal skills

Education

Diploma or Degree in Business Administration or Human Resources

Tools

Microsoft Office

Google Workspace

Job description

Overview

ZENITH FACILITY SERVICES PTE. LTD. is hiring a Full-time Admin Executive role in Hougang, Singapore. Apply now to be part of our team.

About the Role

Zenith Facility Services Pte Ltd is looking for a motivated and well-organised Administrative & HR Executive to support our day-to-day office operations and human resource functions. This role is ideal for someone who enjoys multitasking, working with people, and keeping operations running smoothly. You will work closely with the Managing Director and internal teams, playing a key role in ensuring administrative efficiency and supporting essential HR processes. We welcome candidates who are detail-oriented, adaptable, and proactive, with a keen interest in developing a long-term career in Human Resources. Training and development opportunities, including structured CCP support, will be provided.

Key Responsibilities

• Administrative Support
  • Manage office supplies, assets, and vendor coordination.
  • Handle incoming calls, emails, and correspondence professionally.
  • Maintain accurate filing systems and company records (physical and digital).
  • Coordinate meetings, prepare agendas, and take minutes when required.
  • Arrange travel, accommodation, and related logistics.
  • Support expense claims, petty cash, and vendor payment processing.
  • Provide day-to-day administrative support to the Managing Director.
  • Assist in organising office events, staff engagement activities, and workshops.
• Human Resources Support (Basic HR Functions)
  • Assist in recruitment activities, including job postings, resume screening, and interview scheduling.
  • Support employee onboarding, induction, and HR documentation.
  • Maintain accurate records of employee attendance, leave, and personnel files.
  • Compile payroll inputs and support timely processing through HR systems.
  • Prepare HR letters such as offer letters, confirmations, and internal memos.
  • Coordinate training programmes and employee engagement initiatives.
  • Ensure HR practices comply with company policies and statutory requirements.

Requirements

• Diploma or Degree in Business Administration, Human Resources, or a related field.

• 1–3 years of experience in administrative and/or HR support roles preferred (Entry-level candidates are welcome; training will be provided).

• Strong organisational skills with the ability to handle multiple tasks and priorities.

• Good communication and interpersonal skills.

• Proficient in Microsoft Office or Google Workspace.

• Comfortable using digital tools and HR systems.

• Meticulous, positive, and service-oriented mindset.

• Strong interest in pursuing a career in HR, with willingness to undergo structured CCP training.

Compensation & Location

Salary: SGD $2,800 – $3,200 per month

Location: 1 Defu Lane 10 Defu Industrial Estate Singapore 539182

Why Join Zenith Facility Services

• Supportive and collaborative working environment.

• Hands-on exposure to both administrative and HR operations.

• Opportunity to upskill through the Career Conversion Programme (CCP) for Human Capital Professionals.

• Involvement in HR digitalisation and process improvement initiatives.

• Stable and growing organisation within the services industry.

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