Admin & Account Assistant

Assisted Living Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A Singapore-based healthcare company is seeking a candidate to support administrative and accounting functions. Responsibilities include preparing invoices, managing stock transfers, and responding to customer inquiries. The ideal candidate should have basic knowledge of accounting procedures, strong attention to detail, and the ability to multitask. This role is essential for ensuring smooth daily operations and supporting team functions. Join us to make a significant impact on healthcare services in Singapore.

Qualifications

• Basic knowledge of accounting and administrative procedures.
• Strong attention to detail for documentation accuracy.
• Ability to handle multiple responsibilities independently.

Responsibilities

• Prepare and manage invoices and cash sales accurately.
• Generate online sales reports for performance tracking.
• Coordinate stock transfers for inventory accuracy.
• Respond to customer inquiries promptly.
• Process financial transactions accurately.

Skills

Attention to detail

Multitasking

Customer service

Job description

Company Overview

Assisted Living Pte Ltd is a small & medium enterprise (SME) that is uniquely Singaporean. Deeply-rooted locally, operating and expanding globally. With over 20 years of distribution, retail and product expertise, Assisted Living is one of the major players dominating the healthcare and medical device industry in Singapore. Our company specializes in the distribution of a comprehensive range of premium quality medical and healthcare products imported from various countries including Japan, Taiwan, China, Denmark, Sweden and USA. We have a diverse product line consisting of rehabilitation products, mobility aid, testing & diagnostic devices, personal care products, orthopedic support, home care products and medical equipment. Assisted Living aims to enhance the value of life through our premium products, knowledge and services. We strive to meet the needs of good healthcare for all family members - from infant to elderly and everyone in between.

Job Summary

You will support administrative and accounting functions by preparing invoices and sales reports, managing stock transfers and stationery purchases, processing orders and transactions, and responding to customer inquiries to ensure smooth daily operations.

Responsibilities

• Prepare and manage invoices and cash sales to ensure accurate billing and record-keeping
• Generate online sales reports to track sales performance and process withdrawals efficiently
• Coordinate stock transfers between internal companies to maintain inventory accuracy
• Manage stationery purchases to support office supply needs
• Process online orders during team member absences to maintain order fulfillment
• Respond promptly to customer inquiries to provide timely support and information
• Handle accounts receivable to ensure timely collection of payments
• Manage stock levels and update records to support inventory control
• Process financial transactions accurately to support accounting operations
• Perform other ad hoc administrative and accounting tasks as required to support team functions

Required competencies and certifications

• Basic knowledge of accounting and administrative procedures to perform core duties effectively
• Strong attention to detail to ensure accuracy in documentation and transactions
• Ability to multitask and work independently to manage multiple responsibilities efficiently