Admin Clerk

SMARTSTRIPE MARKETING PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A local marketing firm in Singapore is seeking an Administrative Clerk to provide essential clerical and administrative support. The role involves handling tasks such as data entry, filing, and assisting staff with administrative needs. Ideal candidates are organized, detail-oriented, and proficient in basic office software. Responsibilities also include managing phone calls, scheduling appointments, and maintaining office supply inventory. This position requires excellent communication skills and the ability to multitask in a fast-paced environment.

Qualifications

• Proficiency in Microsoft Office (Word, Excel, Outlook) is essential.
• Exceptional verbal and written communication is required.
• Candidates must demonstrate attention to detail and a problem-solving mindset.
• Ability to handle multitask in a fast-paced environment is crucial.

Responsibilities

• Perform general clerical duties like photocopying and filing.
• Maintain and update records and databases.
• Answer and direct phone calls professionally.
• Assist in scheduling appointments and meetings.
• Prepare correspondence, reports, and presentations as needed.
• Handle incoming and outgoing mail and emails.
• Order and maintain inventory of office supplies.
• Assist with basic bookkeeping tasks.
• Provide support to other departments as required.
• Ensure confidentiality of sensitive information.

Skills

Proficiency in Microsoft Office

Excellent verbal communication skills

Attention to detail

Ability to multitask

Job description

Job Summary

The Administrative Clerk provides essential clerical and administrative support to ensure the efficient operation of the office. This role involves handling routine tasks such as data entry, filing, answering phones, and assisting staff with administrative needs. The ideal candidate is organised, detail-oriented, and proficient in basic office software.

Key Responsibilities

• Perform general clerical duties, including photocopying, scanning, filing, and mailing documents.
• Maintain and update physical and digital records, databases, and filing systems.
• Answer, screen, and direct phone calls in a professional manner.
• Assist in scheduling appointments, meetings, and maintaining calendars.
• Prepare and edit correspondence, reports, and presentations as needed.
• Handle incoming and outgoing mail, emails, and faxes.
• Order and maintain office supplies inventory.
• Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
• Provide support to other departments as required.
• Ensure confidentiality and security of sensitive information.

Qualifications & Skills

• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office equipment.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving ability.
• Ability to multitask and work in a fast-paced environment.