Admin Assistant cum Receptionist

PEOPLE PROFILERS PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A logistics support company in Singapore is looking for an administrative assistant to join its team. Responsibilities include day-to-day administrative support, managing logistics documentation, and providing receptionist duties. The ideal candidate will have at least 1 year of relevant experience, strong organizational skills, and be proficient in Microsoft Office applications. This position offers an opportunity to contribute to the efficient operation of the logistics department.

Qualifications

• Minimum 1 year of relevant working experience.
• Strong organizational and multitasking skills required.
• Good communication and interpersonal skills essential.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Provide day-to-day administrative assistance to the logistics department.
• Maintain accurate records for machinery certifications, road tax, and insurance renewals.
• Support planning and coordination of materials movement to and from construction sites.
• Collect and verify timesheets, attendance records, and OT claims from site supervisors.
• Perform receptionist duties as needed.

Skills

Organizational skills

Multitasking skills

Communication skills

Interpersonal skills

Microsoft Office proficiency

Job description

Key Responsibilities

Administrative Support/ Recep Duties

• Provide day-to-day administrative assistance to the logistics department.
• Maintain accurate records for machinery certifications, road tax, and insurance renewals.
• Assist in preparing documentation for audits or inspections as required.
• Perform receptionist duties as needed, including managing calls, visitors, and general inquiries.

Logistics Support/ Inventory Management

• Support the planning and coordination of materials movement to and from construction sites.
• Liaise with suppliers and project staff to ensure timely and accurate delivery of construction materials and equipment.
• Monitor and update delivery status, providing regular reports to the project team.
• Maintain and update inventory records for materials, tools, and equipment.
• Assist in stock-taking and asset-tracking exercises.

Overtime Tracking & Management

• Maintain and update daily records of workers’ and site staff’s attendance and overtime.
• Collect and verify timesheets, attendance records, and OT claims from site supervisors.
• Prepare and submit monthly OT reports for payroll processing.

Addtional job scope

• Ad-hoc tasks as assigned by management.

Requirements

• Minimum 1 year of relevant working experience.
• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).

We regret that only shortlisted candidates will be notified.

Interested applicants kindly click on “apply now” or send your updated resume to [e-mail]

Jayden Kua Jing Yu

Registration Number: R24124814

EA License Number: 02C4944

People Profilers Pte Ltd, 20 Cecil St, #08-09, PLUS Building, Singapore 049705

http://www.peopleprofilers.com