Admin Assistant - Culinary Services

Singapore Anglican Community Services; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A community service organization in Singapore is seeking an administrative support staff for the Culinary Services team. The successful candidate will manage filing, data entry, and vendor coordination. Minimum qualifications include GCE “O” Levels or equivalent with 1-2 years of experience in administrative roles related to F&B or healthcare. Proficiency in Microsoft Office is required. This position offers a structured 5-day work week, with adherence to safety protocols in a nursing home environment.

Qualifications

• 1-2 years of administrative experience, preferably in F&B, healthcare, or finance documentation.
• Ability to handle confidential information appropriately.
• Team player with a positive and proactive attitude.

Responsibilities

• Provide day-to-day administrative support to the Culinary Services team.
• Manage filing, data entry, documentation, and record-keeping.
• Coordinate with vendors and suppliers on quotations, deliveries, and documentation.
• Track purchase orders, delivery orders, and invoices for food supplies and equipment.
• Maintain inventory records, consumption logs, and stock trackers.

Skills

Organized

Detail-oriented

Good communication

Coordination skills

Microsoft Office (Word, Excel, PowerPoint)

Education

GCE “O” Levels / NITEC / Diploma

Job description

• Provide day-to-day administrative support to the Culinary Services team
• Manage filing, data entry, documentation and record-keeping (softcopy and hardcopy)
• Coordinate with vendors and suppliers on quotations, deliveries and documentation
• Track purchase orders, delivery orders and invoices for food supplies and equipment
• Maintain inventory records, consumption logs and stock trackers
• Support the Finance Department with documentation for procurement of food supplies, especially perishables
• Ensure compliance with food safety regulations and internal audits, including hygiene certifications, cleaning schedules, temperature logs and pest control records
• Prepare basic reports, summaries and spreadsheets for management review
• Handle ad-hoc administrative tasks as required
• Based in nursing home kitchen/office environment
• 5-day work week; occasional support for events, audits or urgent issues may be required
• PPE and hygiene protocols to be followed when accessing kitchen and resident care areas
• Minimum GCE “O” Levels / NITEC / Diploma preferred
• 1-2 years of administrative experience; experience in F&B, healthcare orfinance documentation is an advantage
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Organized, detail-oriented and able to meet deadlines
• Good communication and coordination skills
• Able to handle confidential information appropriately
• Team player with a positive and proactive attitude