Admin Assistant (6 months contract)

Franklin Offshore International; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking a detail-oriented professional for attendance verification and timesheet management. Responsibilities include verifying biometric attendance, cross-checking overtime claims, and maintaining records for payroll processing. Ideal candidates will have a diploma in a relevant field and possess strong analytical and communication skills. Prior experience with attendance systems is preferred.

Qualifications

• Prior experience in attendance verification is preferred.
• Ability to meet tight deadlines and manage multiple tasks.
• Ability to meet tight deadlines and manage multiple tasks.

Responsibilities

• Verify daily biometric attendance records.
• Cross check overtime claims with attendance records and CCTV footage.
• Maintain organized records for audit and payroll processing.
• Monitor compliance with workplace policies via CCTV.
• Generate and analyze accurate attendance reporting.
• Generate timely and accurate reports.
• Support investigations related to attendance.
• Report violations to HR for further escalation.
• Perform ad-hoc assignments as required.

Skills

Attention to detail

Analytical skills

Communication abilities

Coordination abilities

Integrity and discretion

Education

Diploma in Business Administration, Human Resource Management or related field

Tools

Timekeeping systems

CCTV monitoring tools

Job description

Qualification & Requirements

• Diploma in Business Administration, Human Resource
• Management or a related field is preferred.
• Prior experience in attendance verification is preferred.
• Familiarity with timekeeping systems and CCTV monitoring tools will be an added advantage.
• Strong attention to detail and analytical skills
• Communication and coordination abilities
• High level of integrity, and discretion in handling sensitive information
• Ability to meet tight deadlines, manage multiple verification tasks.

Key Responsibilities

Attendance & Timesheet Management

• Verify daily biometric daily attendance record.
• Cross checking overtime claims with the actual attendance record, the approved overtime (O.T) projection list and via the CCTV footage.
• Maintain organized records of attendance and O.T verification for audit and payroll processing.
• Monitor staff work behavior and compliance with workplace policies via CCTV surveillance.
• Identify discrepancies, raise queries and investigate irregular patterns or potential violations in attendance and overtime records.
• Generate and analyze timely and accurate reporting.
• Support investigations related to attendance, time theft and/misconduct.
• Report inconsistency/violation to the Assistant Manager – HR and Senior Manager – HR for further discussion before escalating the findings to the senior management as needed for further review and action.
• Perform any other ad-hoc assignment as required from time to time.