Admin Assistant

Daikin Airconditioning (Singapore) Pte. Ltd.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading air conditioning company in Singapore is looking for an Administrative Support Officer to assist the General Administration department. Responsibilities include handling data entry, reception tasks, and organizing office supplies. Candidates should have at least 2 years of experience in administration, a positive attitude, and be proficient in the Microsoft Office Suite. This role requires good communication skills and the ability to work immediately or on short notice.

Qualifications

• Minimum GCE 'O' level required.
• At least 2 years' experience in reception or office administration.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide administrative support to the General Administration department.
• Perform reception support, including answering phone calls and greeting visitors.
• Assist in travel, hotel arrangements, and restaurant bookings.

Skills

Administrative support

Communication skills

Microsoft Office Suite proficiency

Education

GCE 'O' level

Job description

Responsibilities

• Provide administrative support to General Administration department which may include data entry work, filing, submitting invoices for payment, and etc
• Perform reception support when needed which may include answering and screening incoming phone calls and forwarding to the relevant department, greeting and assisting visitors, support incoming and outgoing mail and packages, coordinate meeting room bookings and etc
• Support phone system and ordering of name cards for both hardcopy and digital.
• Liaise with M1 for new line request / contract renewal for project/corporate
• Arrange bus transportation / meal for staff when necessary
• Newspaper subscription and billing submission for payment
• Assist in travel / hotel arrangements / restaurant booking and other admin tasks
• Assist in the office and cafeteria supply inventory and equipment servicing schedule such as photocopier, water dispenser and etc, to ensure an efficient and well‑organized office environment
• Maintenance of Meeting room, Cafeteria, Reception and Daikin office premises
• Assist in setting up decoration for office during festive seasons such as CNY, Christmas and etc
• Perform any other duties or projects as assigned by superior

Requirements

• Minimum GCE 'O' level
• At least 2 years’ experience as a receptionist or office admin
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Possess positive attitude and good communication skills, both written and spoken to interface with all levels of people internally and externally
• Able to commence work immediately or within short notice.