Admin Assistant

HANWHA OFFSHORE ENGINEERING SERVICES SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in offshore engineering services is seeking an administrative support specialist for the Sub-contracting Department. The ideal candidate will manage compliance documentation and assist in various administrative tasks, ensuring smooth operations in line with MOM regulations. This role involves verifying contractor submissions and providing general support within the department.

Qualifications

• Familiarity with Marine Shipyard Scheme regulations.
• Ability to manage compliance documentation.
• Experience in administrative tasks and document filing.

Responsibilities

• Track compliance documents for performance checks.
• Assist in the Pilot Program for worker imports.
• Manage filing system and support Sub-Contracting Executives.

Skills

Knowledge of MOM regulations

Document management

Administrative support

Job description

Job Description

• Familiar with MOM’s rules and regulations on the Marine Shipyard Scheme terms and conditions, including the deductible and non-deductible of RC’s workers’ salaries.
• Track and ensure all RC submit the following documents monthly for performance checks and compliance with the Marine Shipyard Scheme:

1. Proof of payment on Levy
2. Proof of payment on CPF
3. Proof of payment on dormitory
4. Proof of payment on workers’ salaries, with itemized pay slips.

• Assist in the Pilot Program (importing workers for projects).
• Follow up with Contractors on their CPF top-up plans.
• Verify that all worker details entered by Contractors in the E-Service match the Work Permit copies, insurances, etc., before approval.
• Check that all documents submitted by Contractors for the Safety Induction Course are complete before approval in E-Service (e.g., Letter of Indemnity, Letter of Undertaking, HSE Acknowledgement Form, insurances).
• Manage the overall filing system in the Sub-contracting Department.
• Support Sub-Contracting Executives as needed (e.g., WO creation, preparing letters).
• Ensure issued WOs are signed by Contractors and returned within 3 days; store all signed WOs in the shared folder.
• Provide general administrative support to the Sub-contracting Department (e.g., issuing memos to Contractors, consolidating responses from surveys).
• Conduct bi-weekly worker interviews for RC Subcontractors.