Admin and Front Desk Executive

RECRUITPEDIA PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent real estate firm in Singapore is seeking an Admin Executive to manage front desk operations and support the team effectively. The role includes organizing meetings, handling mail, and providing administrative assistance to management. Candidates should possess at least 3 years of relevant experience and good communication skills. This position is based in Central Singapore and offers a dynamic work environment.

Qualifications

• At least 3 years of working experience in a similar capacity.

Responsibilities

• Manage front desk operations and attend to visitors.
• Organize and schedule meetings and events.
• Oversee office equipment maintenance and supplies.
• Maintain postage records and manage mail distribution.
• Manage calendars and audiovisual setup for meetings.
• Support management with administrative tasks.
• Serve guests and coordinate in-house F&B.
• Assist other departments with tasks as needed.

Skills

Good communication skills

Education

Minimum GCE ‘O’ level

Job description

Overview

Our client is a market leader in the Real Estate industry. They are looking for an Admin Executive to assist the team for the next phase of their business. They are located at Central of Singapore – easily accessible.

Duties

• Front Desk & Reception – Manage front desk operations, handle calls and enquiries, attend to visitors, and maintain a professional reception area.
• Meeting & Event Support – Organize and schedule meetings, book conference rooms, arrange logistics for events, and assist with festive or corporate gift arrangements.
• Office & Facilities Management – Oversee maintenance and supply of office equipment, pantry, stationery, and ensure meeting rooms remain tidy and operational.
• Mail & Courier Handling – Maintain postage records, manage franking credits, arrange courier services, and distribute mail.
• Calendar & Technical Support – Manage calendars, set up audiovisual equipment, and liaise with technical support for meetings.
• Administrative Assistance – Support management members (e.g., insurance claims, communications, announcements) and provide backup assistance for Chairman, CEO, and COO.
• Hospitality & F&B Coordination – Work with support staff to serve guests, manage in-house F&B during meetings, and ensure smooth visitor experience.
• General Office Support – Assist other departments with administrative tasks and perform ad-hoc duties as assigned.

Requirements

• Minimum GCE “O” level and above
• At least 3 years of working experience in a similar capacity
• Possess good communication skills

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

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