Admin

EVER DRAGON SAUCE FACTORY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A manufacturing company in Singapore is looking for a dedicated Admin to provide comprehensive administrative support. Responsibilities include managing daily office operations, preparing essential documents, and assisting with staff onboarding. The ideal candidate should possess a diploma in Business Admin, have relevant experience, and be proficient in MS Office. Candidates should also demonstrate good communication and teamwork skills, with the ability to liaise in Mandarin when necessary. This role offers a chance to contribute to a dynamic team in a supportive work environment.

Qualifications

• 1–2 years’ relevant experience preferred but entry-level candidates are welcome.
• Able to work independently and manage multiple tasks.

Responsibilities

• Manage daily office operations to ensure a smooth working environment.
• Prepare, update, and maintain documents such as invoices, reports, forms, and letters.
• Assist with new staff onboarding and maintain staff records.
• Handle customer or tenant enquiries professionally.
• Ensure compliance with company policies and maintain records.

Skills

Proficient in MS Office

Detail-oriented

Good communication skills

Teamwork

Organized

Mandarin proficiency

Education

Diploma in Business Admin (or equivalent)

Job description

We are seeking a dedicated Admin to provide administrative support. The role involves general office admin duties.

Office Administration

• Manage daily office operations to ensure a smooth working environment
• Handle incoming calls, emails, correspondence, and enquiries
• Maintain office supplies, inventory, and place orders when needed
• Organize and maintain physical and digital filing systems
• Coordinate office maintenance, repairs, and liaise with vendors/contractors

Documentation & Reporting

• Prepare, update, and maintain documents such as invoices, quotations, reports, forms, and letters
• Assist with preparing meeting minutes, summaries, and follow-up actions
• Handle data entry and ensure accuracy in all records

HR & Staff Support (optional/add-on)

• Assist with new staff onboarding and document collection
• Maintain staff records, leave tracking, and schedules
• Support HR with recruitment arrangements and interview scheduling

Customer / Client Coordination

• Handle customer or tenant enquiries professionally
• Coordinate appointments, deliveries, or bookings
• Follow up on outstanding tasks with teams, suppliers, or customers

Compliance & Record Maintenance

• Ensure all documents, contracts, agreements, and licenses are up to date
• Support management in ensuring compliance with company policies and procedures

Miscellaneous / Ad‑hoc Support

• Assist management with any administrative tasks as assigned
• Run simple errands when needed
• Provide support across teams to ensure smooth workflow

Requirements

Diploma in Business Admin (or equivalent)

1–2 years’ relevant experience preferred (entry‑level candidates welcome)

Proficient in MS Office

Detail‑oriented, organized, and able to work independently

Good communication and teamwork skills

Able to communicate in Mandarin (to liaise with Mandarin‑speaking clients/suppliers)