AD / SM (Research Coordination & Administration)

Public Service Division; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A governmental agency in Singapore seeks an Assistant Director for Research Coordination and Administration to oversee the setup of the CDA Research Company. The ideal candidate will manage complex stakeholder interactions, create research processes, and ensure effective transitions from NCID. A minimum of 5 years in project management within the research sector is required. The role offers a dynamic work environment and a 2-year contract.

Qualifications

• Minimum 5 years of project management experience, ideally in research or academic sectors.
• Proven ability to oversee complex infrastructure setup.
• Strong attention to detail and excellent communication skills.

Responsibilities

• Create a detailed roadmap for the CDA Research Company.
• Coordinate with various internal and external stakeholders.
• Engage with HR for staff transition and recruitment.

Skills

Strong analytical and critical thinking

Project management

Stakeholder management

Interpersonal communication

Education

Tertiary education in business administration or related field

Job description

What the role is

The CDA is a new government agency that is being established by the Ministry of Health (MOH) to oversee Singapore’s communicable disease preparedness, prevention and control, surveillance, risk assessment and outbreak response.

As Assistant Director, Research Coordination and Administration you will support the Directors in setting up of CDA Research Company as well as to enable transition from NCID to the Research Company You will also spearhead the setup of research processes in the Company.

You will be working in a fast-paced and highly dynamic environment that will require you to manage multiple stakeholders and priorities concurrently.

What you will be working on

Job responsibilities

• Create a detailed roadmap for the setup to CDA Research Company outlining timelines, milestones, resources, and budget requirements to enable a seamless transition.
• Track progress and highlight any obstacles to senior management
• Coordinate with various internal (e.g., department heads, HR, finance, legal, IT) and external stakeholders (e.g., regulatory bodies, funding bodies, vendors), to align project goals while also addressing integration issues across different departments.
• Engage with HR, Finance, Legal, and IT teams regularly aligningsystems and workflows and resolve integration challenges
• Work closely with theHR teamto facilitate successful transition of current staff and assist in the recruitment of new staff.
• Collaborate withFinanceto ensure research grants and other fundings are transferred. This includes preparing a comprehensive list of funds/grants for transfer, reconciling any discrepancies, setting timeline for transition of accounts/funds and engaging external stakeholders if required.
• Work withthe legal team to ensure successful transition of existing licences, research agreements and service level agreements and facilitate new research agreements and service level agreements.
• Collaborate with IT teams for setting up theIT infrastructure, including the installation of software tools and network configurations and ensure smooth data transfer to the CDA Research Company.
• Assist in the establishment of research processes, including governance and support functions
• Maintain regular communication with senior leadership, researchers, and external partners regarding progress and key updates.
• Provide mentorship and guidance to team members throughout the setup process.
• Undertake ad hoc projects as assigned by supervisor as part of staff development.

What we are looking for

Key Competencies Required:

• Thinking Clearly & Making Sound Judgements – Strong analytical and critical thinking abilities to support the crafting ofsound policy recommendations; ability to grasptimelines, operating context and ground realities
• Learning & Putting Skills into Action - Possesses the drive and curiosity to learnand apply new skills, knowledge and new ways of working.
• Improving & Innovating – Ability to seek continual improvements, and to innovate and experiment whilemanaging the risks involved
• Working Effectively with Stakeholders – Ability tomobilise and rally partners and stakeholderstowards a collective purpose.

Job Requirements:

• Tertiary education in business administration, management, or a related field.
• Minimum 5 years of project management experience, ideally in the research, academic, or scientific sectors.
• Proven experience in overseeing the setup of complex infrastructure or research facilities is highly desirable. Proficient in integrating, operational planning/management.
• Strong stakeholder management and interpersonal communication skills to co-create solutions.
• Strong analytical, critical thinking and problem-solving skills with the ability to frame issues, translate data and insights into operational plans and ground actions.
• Proven ability to work effectively in teams, lead cross-functional teams, and drive initiatives.
• Meticulous with attention to details, responsive, and excellent communication and writing skills
• Ability to work under pressure and manage multiple projects/tasks simultaneously.
• Independent, self-driven, and capable of multi-tasking in a fast-paced environment with tight deadlines.
• Successful candidate will be offered a 2-year contract initially.

As part of the shortlisting process for this role, candidates may be required to complete a medical declaration and/or undergo further assessment.