Accounts cum Admin Assistant

SINGLAND HEAVY MACHINERY & CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A construction firm in Singapore is seeking an Accounts cum Admin Assistant to support accounting and administrative operations. Responsibilities include processing payments, maintaining accounting records, and providing support to the operations team. Ideal candidates should have 2-5 years of experience, proficiency in Microsoft Office, and knowledge of MYOB accounting software is an advantage.

Qualifications

• Minimum of 2 to 5 years of relevant experience in the construction industry.
• Able to start work immediately or with short notice.
• Ability to work independently.

Responsibilities

• Process outgoing payments and handle AR/AP functions.
• Provide administrative support to the Foreman.
• Assist with month-end closing and GST reporting.

Skills

Attention to detail

Organizational skills

Microsoft Office proficiency

Communication skills

Education

GCE ‘O’ Level or Certificate/Diploma in Accounting, Finance, or Office Administration

Tools

MYOB accounting software

Job description

We are looking for a motivated and detail-oriented Accounts cum Admin Assistant to support our accounting and administrative operations. The successful candidate will assist the Accounting Department in daily finance functions such as processing transactions, preparing reports, and reconciling accounts, while also providing administrative support to the Foreman and operations team.

Responsibilities

Accounting Duties

• Process outgoing payments, including cheque issuance, telegraphic transfers, and GIRO transactions.
• Handle Accounts Receivable (AR) and Accounts Payable (AP) functions.
• Prepare monthly journal entries for AR and AP transactions.
• Perform data entry, invoice processing, and maintain partial accounting records.
• Manage petty cash and ensure accurate record-keeping.
• Prepare and reconcile Statements of Accounts.
• Assist with month-end closing, GST reporting, and annual audits.
• Maintain proper documentation and filing of accounting records in compliance with company procedures.
• Other ad-hoc accounting duties as assigned.

Administrative Duties

• Provide administrative support to the Foreman, including photocopying, Ez-Link and cash card top-ups, PPE issuance, and handling email correspondence.
• Prepare and coordinate Delivery Orders (D/O), update inventory records for Disposal Orders, and assist in preparing Material Request Forms and Purchase Orders.
• Ensure timely submission of drivers’ and operators’ timesheets from the workshop to the HQ office.
• Perform general administrative tasks as assigned.

Requirements

• Minimum GCE ‘O’ Level or Certificate/Diploma in Accounting, Finance, or Office Administration (or equivalent).
• 2 to 5 years of relevant experience, preferably in the construction industry.
• Proficient in Microsoft Office (Excel, Word, Outlook) and email communication.
• Knowledge of MYOB accounting software is an advantage.
• Strong attention to detail and good organizational skills.
• Able to work independently as well as part of a team.
• Able to start work immediately or with short notice.

Work Schedule & Location

• Full-Time, 5.5-Day Work Week
• Monday to Friday: 9:00 AM – 6:00 PM
• Alternate Saturdays off upon confirmation.
• Location: Aljunied