Accounting Officer (Payable & Costing)

BCH HOTEL SINGAPORE; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A prominent hotel in Singapore is looking for a Finance Specialist to manage invoice processing, budget preparation, and supplier reconciliation. You will work closely with various departments to ensure financial accuracy and compliance with audit requirements. The ideal candidate should possess strong communication skills and be detail-oriented. This role offers a dynamic work environment within the hospitality industry, adhering to the core values of excellence and efficiency.

Qualifications

• Timely and accurate payment processing.
• Experience in financial reporting and budget management.
• Strong communication and relationship-building skills.

Responsibilities

• Assist in coordinating departmental budget preparation.
• Monitor and control departmental costs.
• Process invoices and manage vendor queries.
• Prepare financial reports related to food costing.

Job description

What’s the job?

Produces all invoices and statements for the Finance Department. Responsible for the timely and accurate monthly payment. Promotes the desired work culture around our Winning Ways of the InterContinental Hotels Group and the brand ethos.

YOUR DAY-TO-DAY

Duties include:

• Assists in coordinating the preparation of the departmental annual budget
• Assists in monitoring and controlling departmental cost on an ongoing basis to ensure performance against budget
• Respond to and resolve account queries
• Collate suppliers' documentation for processing
• Assist in Invoice posting and payments and Month end accruals
• Assist in monthly invoices processing for other IHG hotels, General Manager and Shop rentals
• Prepare weekly food costing report.
• Prepare month end food and beverage journals and inventory reconciliation
• Build and maintain positive relationships with all internal customers and guests in order to exceed their needs
• Maintains a filing system for account payable records
• Respond to and resolve vendors’ and other accounts queries
• Collate suppliers’ documentation for processing
• Work closely with Receiving department and related departments to ensure all invoices have the appropriate documentation attached and approvals prior to processing
• Process all invoices for payment and perform supplier reconciliation statements
• Respond to and resolve vendors’ and other accounts queries
• Check arithmetic accuracy and invoices and assign general ledger codes as per chart of accounts
• Reconcile Food and beverage, general and direct items purchases between the Purchasing/Inventory and Accounting system
• Run cheque / giro payment / electronic fund transfer for approval on a monthly/weekly basis
• Reconcile supplier statements with establishment records and follow up on any discrepancies
• Maintain the batch register and balance daily to general ledger
• Generate vendors’ aging report and ensure it balance with General ledger
• Ensure all controls are in compliance with internal/external audit requirements
• Performs other duties as required by Accountant / Senior Accounts Officer