Account Bookkeeping and Administrative Assistant

OCEANMASTER ENGINEERING PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading engineering firm in Singapore is seeking an experienced administrative assistant to provide comprehensive support to the Chairman. The ideal candidate will possess a Higher Nitec in Accounting and at least 2 years of experience in a similar role. Key responsibilities include managing confidential tasks, basic accounting, and coordinating travel arrangements. Proficiency in Microsoft Office and strong organizational skills are essential. This role offers an opportunity for professional development in a dynamic environment.

Qualifications

• At least 2 years of working experience as an administrative assistant, or in a similar role.
• Proficient in Microsoft Office, particularly Word, Excel, and Outlook.
• Strong organizational and time management abilities.

Responsibilities

• Perform confidential administrative duties to the Chairman.
• Provide basic accounting and bookkeeping tasks.
• Maintain proper filing systems for both digital and physical documents.
• Coordinate travel arrangements for the Chairman.
• Prepare and organize meeting materials.

Skills

Administrative skills

Accounting knowledge

Microsoft Office proficiency

Attention to detail

Organizational skills

Time management

Education

Higher Nitec in Accounting or equivalent

Job description

Responsibilities

• Perform confidential administrative duties to the Chairman.
• Provide basic accounting and bookkeeping tasks such as recording transactions, preparing invoices, and reconciling petty cash and bank statements.
• Maintain proper filing systems for both digital and physical documents.
• Type letters, memos, reports, and other documents as directed by the Chairman.
• Keep track of the Chairman’s Kris Flyer points and redemption.
• Handle confidential information with discretion.
• Prepare and organize meeting materials and follow up on action items.
• Coordinate travel arrangements, including flights, accommodations, and itineraries for the Chairman’s overseas trips.
• Liaise with internal departments and external stakeholders as required.
• Assist on other matters under the guidance of the Chairman.

Qualifications

• Possess at least a Higher Nitec in Accounting or equivalent.
• At least 2 years of working experience as an administrative assistant, or in a similar role.
• Knowledge of accounting principles and experience with bookkeeping.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent typing skills and attention to detail.
• Strong organizational and time management abilities.
• Able to work independently and manage multiple tasks effectively.
• High level of professionalism and discretion.

We are located at 11A Tech Park Crescent Singapore 637842 (Tuas South).