Executive Assistant

PRINCIPLE PARTNERS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A financial services company in Singapore is seeking a professional Office Administrator to provide essential administrative support. You will manage correspondence, schedule meetings, and arrange travel for the investment team. The ideal candidate should possess strong communication skills, be organized, and have proven experience in a similar role within the financial industry. This full-time role requires the ability to multitask in a fast-paced office environment while maintaining professionalism and confidentiality.

Qualifications

• Proven experience as a receptionist or front office representative in the financial industry.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.

Responsibilities

• Manage incoming and outgoing mail, packages, and deliveries.
• Schedule and coordinate meetings, appointments, and conference room bookings.
• Manage high volume of travel arrangements for the private investment team.

Skills

Communication skills

Multitasking

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Additional qualifications in office administration

Tools

Microsoft Office Suite

Office management software

Job description

1 year contract / Maternity Cover

Overview

We are seeking a professional and organized Office Administrator to join our client in the financial industry. The ideal candidate will provide essential administrative support across the organization. This role requires excellent communication skills, a positive attitude, and the ability to multitask in a fast-paced environment.

Responsibilities

• Administrative Support: Manage incoming and outgoing mail, packages, and deliveries.
  Schedule and coordinate meetings, appointments, and conference room bookings.
  Assist with administrative tasks such as data entry, filing, and document management.
• Travel arrangements: Manage high volume of travel arrangements for the private investment team and ensure adherence to the firm’s travel policies and guidance. The areas of support include booking of flights, drafting travel itineraries, visa applications and booking of accommodations.
• Office Supplies and Inventory: Monitor and maintain office supplies inventory.
  Place orders for office supplies and ensure timely restocking.
  Manage and organize supply storage areas.
• Communication and Collaboration: Liaise with internal departments to ensure effective communication and coordination.
  Assist in the planning and execution of company events and meetings.
  Provide support to the HR and Operations teams as needed.

Requirements

• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Proven experience as a receptionist, front office representative, or similar role in the financial industry.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional appearance and attitude.
• Ability to maintain confidentiality and handle sensitive information.

Working Conditions

• Full‑time position, Monday to Friday.
• Office environment with standard business hours.
• May require occasional overtime for special projects or events.
• Working in a fast‑paced environment.

If you are a dedicated and detail‑oriented individual with a passion for providing exceptional administrative support, we encourage you to apply for this position. Join our client’s team and contribute to their success in the financial industry.

Agency Licence No: 24C2276 / Staff Registration No: R1655301C

Principle Partners specializes in executive search for Asset Management, Hedge Funds, Private Equity and Technology Companies in Asia.