Senior Executive Secretary

Client of Eram Talent; Eastern Province; On-site; SAR 167,000 - 257,000; Full time

Job summary

Client of Eram Talent is seeking a Senior Executive Secretary to provide comprehensive executive administrative support to the Director in a fast-paced environment in the Eastern Province of Saudi Arabia.

The role requires 5–10 years of direct experience, exceptional organizational and communication skills, and a proven ability to manage complex calendars, travel, meetings, and confidential information with discretion.

Qualifications

• 5–10 years of executive secretarial/administrative experience.
• Experience supporting a Director or senior executive preferred.
• Experience with calendar management, travel coordination, meeting management, and handling confidential information.

Responsibilities

• Provide comprehensive executive secretarial and administrative support to the Director.
• Manage the Director's complex calendar appointments, meetings and daily schedule with prioritization.
• Coordinate domestic and international business travel including flights, accommodation, transport, visas and detailed itineraries.
• Prepare, review and maintain business travel expenses and related documentation.
• Organize and coordinate meetings including venue bookings, logistics, agendas, materials and catering.
• Record meeting minutes and action items; monitor progress and ensure timely follow-up.
• Coordinate with the Director's reports and internal stakeholders to facilitate business activities and follow-up.
• Collate and consolidate weekly and monthly highlights, reports, presentations and management information.

Skills

Organization

Time management

Communication

Attention to detail

Calendar management

Coordination

Confidentiality

Education

Associate degree (Office Mgmt/Business Admin/Secretarial Studies)

Job description

The Senior Executive Secretary provides comprehensive executive administrative and office management support to the Director ensuring the efficient and smooth operation of the Director s office The role works closely with the Director and the Director s direct reports to coordinate business activities manage priorities facilitate communication and ensure timely follow-up on key deliverables and action items

Key Responsibilities

• Provide comprehensive executive secretarial and administrative support to the Director
• Manage the Director s complex calendar appointments meetings and daily schedule ensuring effective prioritization of commitments
• Coordinate domestic and international business travel including flights accommodation transportation visa applications and detailed travel itineraries
• Prepare review process and maintain business travel expenses and related administrative documentation
• Organize and coordinate meetings including venue bookings meeting logistics agendas materials and catering arrangements
• Record meeting minutes and action items monitor progress and follow up with relevant stakeholders to ensure timely completion
• Coordinate closely with the Director s direct reports and internal stakeholders to facilitate business activities and ensure effective follow-up
• Collate and consolidate weekly and monthly highlights reports presentations and management information

Knowledge Skills amp Competencies

• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Exceptional attention to detail and accuracy
• Excellent calendar meeting and schedule management skills
• Strong coordination planning and follow-up capabilities
• Strong interpersonal and stakeholder-management skills
• High level of confidentiality integrity discretion and professional judgment

Education

• Associate Degree preferred in Office Management, Business Administration, Secretarial Studies , or a related discipline.

Experience

Experience 5 10 years of relevant experience in executive secretarial, secretarial, executive assistant, or administrative support roles. Previous experience supporting a Director, senior executive, or equivalent leadership position is preferred. Demonstrated experience in calendar management, business travel coordination, meeting management, correspondence, report preparation, and handling confidential information.

Key Attributes

• Professionalism and maturity
• High level of integrity and confidentiality
• Strong ownership and accountability
• Proactive and anticipatory approach
• Excellent organization and prioritization
• Strong communication and interpersonal skills
• Exceptional attention to detail
• Flexibility and adaptability
• Ability to build effective relationships with senior stakeholders