Executive Secretary

Alrawasi Co.; Jeddah; On-site; SAR 50,000 - 70,000; Full time

Job summary

Alrawasi Co. in Jeddah is seeking a highly organized Executive Secretary to provide top-level administrative support to executives and management. The ideal candidate will manage executive schedules, draft communications, and liaise with key stakeholders.

Applicants should have proven experience in administrative roles and be proficient in MS Office. A degree in business administration is preferred.

Qualifications

• Proven experience as an executive secretary or similar administrative role.
• In-depth knowledge of office management and basic accounting procedures.
• Excellent communication and negotiation abilities.

Responsibilities

• Manage executive schedules, including setting up meetings and travel arrangements.
• Attend meetings and keep minutes.
• Handle all outgoing or incoming correspondence.

Skills

Organizational skills

Communication

Time management

Negotiation

Education

Degree in business administration or related field

Tools

MS Office

ERP software

Job description

We are seeking a highly organized and professional Executive Secretary to join our team. The ideal candidate will provide top‑level administrative support to executives and management, handling various tasks and acting as a point of contact for internal and external stakeholders.

Responsibilities

• Manage executive schedules, including setting up meetings, appointments and travel arrangements.
• Attend meetings and keep minutes.
• Draft, review and send communications on behalf of the executive.
• Handle and prioritize all outgoing or incoming correspondence: e‑mail, letters, packages, etc.
• Liaise with key stakeholders and handle inquiries directed to executives.
• Handle confidential documents, ensuring they remain secure.
• Prepare reports, presentations and correspondence.
• Monitor office supplies and negotiate terms with suppliers to ensure cost‑effective orders.
• Maintain electronic and paper records, ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned.

Qualifications

• Proven experience as an executive secretary or similar administrative role.
• Proficient in MS Office and back‑office software (e.g., ERP).
• In‑depth knowledge of office management and basic accounting procedures, as well as technical vocabulary of the relevant industry.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time‑management skills.
• Outstanding communication and negotiation abilities.
• Integrity and confidentiality.
• Degree in business administration or a related field (preferred).