Senior Executive Assistant - Board of Directors

Urban Ridge Supplies; Riyadh; On-site; SAR 170,000 - 290,000; Full time

Job summary

Urban Ridge Supplies is seeking a Senior Executive Assistant to support the Board of Directors, managing the executive office operations and coordinating strategic activities in a fast-paced corporate environment.

The ideal candidate will have a Bachelor's degree in Business Administration or related field and 5–8 years of experience supporting senior executives, with excellent English communication and strong proficiency in Microsoft Office Suite and Microsoft Teams.

Qualifications

• Bachelor's degree in Business Administration/Management or related field is required.
• 5–8 years of experience as an Office Manager/Executive Assistant/Executive Office Administrator with senior executives or board-level leadership.
• Strong English communication; Arabic is a plus.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Teams.

Responsibilities

• Manage daily operations of the executive office supporting the Board of Directors.
• Coordinate calendars, meetings, appointments and travel arrangements.
• Prepare meeting agendas, presentations, reports, minutes and action items.
• Handle confidential correspondence and sensitive information with discretion.
• Coordinate communication between the Board and internal/external stakeholders.
• Monitor and follow up on key action items to ensure timely completion.
• Organize executive meetings, board meetings and corporate events.
• Maintain accurate records, filing systems and executive documentation.

Skills

Calendar management

Executive support

Travel arrangements

Confidentiality

Communication

Stakeholder management

Document management

Education

Bachelor's degree in Business Administration/Management or related field

Tools

Microsoft Office

Microsoft Teams

Job description

We are seeking a highly organized proactive and discreet Senior Executive Assistant to support the Board of Directors BOD by managing executive office operations and ensuring seamless coordination of administrative and strategic activities The ideal candidate will possess exceptional organizational skills strong communication abilities and experience supporting senior executives in a fast-paced corporate environment This role requires a professional who can manage confidential information with integrity while ensuring the efficient operation of the executive office

Key Responsibilities

Manage the daily operations of the executive office supporting the Board of Directors Coordinate and manage the BOD s calendars meetings appointments and travel arrangements Prepare meeting agendas presentations reports minutes of meetings and follow-up action items Handle confidential correspondence documents and sensitive information with the highest level of discretion Coordinate communication between the Board of Directors and internal external stakeholders Monitor and follow up on key action items ensuring timely completion Organize executive meetings board meetings and corporate events Maintain accurate records filing systems and executive documentation Liaise with various departments to ensure smooth communication and execution of executive directives Support strategic initiatives and special projects assigned by senior leadership Ensure the executive office operates efficiently while maintaining professional standards

Qualifications amp Experience

Bachelor s degree in Business Administration Management or a related field 5 8 years of experience as an Office Manager Executive Assistant or Executive Office Administrator supporting senior executives or Board-level leadership Strong experience managing executive calendars meetings travel and confidential documentation Excellent written and verbal communication skills in English Arabic is an advantage Advanced proficiency in Microsoft Office Suite Word Excel PowerPoint Outlook and Microsoft Teams Strong organizational multitasking and time management skills High level of professionalism integrity and confidentiality Ability to work independently and manage multiple priorities in a fast-paced environment Experience within a corporate or group organization is highly preferred

Key Competencies

Executive Office ManagementBoard-Level CoordinationCalendar amp Meeting ManagementExecutive CorrespondenceTravel amp Event CoordinationDocument amp Records ManagementConfidentiality amp DiscretionCommunication amp Stakeholder ManagementTime ManagementProblem SolvingOrganizational SkillsMicrosoft Office Suite

What We Offer

Competitive salary and benefits package Opportunity to work closely with executive leadership in a dynamic corporate environment Professional growth and career development opportunities Collaborative and high-performance workplace Bachelor's degree in Business Administration, Management, or a related field.5 8 years of experience as an Office Manager, Executive Assistant, or Executive Office Administrator supporting senior executives or Board-level leadership.Strong experience managing executive calendars, meetings, travel, and confidential documentation.Excellent written and verbal communication skills in English (Arabic is an advantage).Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Teams.Strong organizational, multitasking, and time management skills.High level of professionalism, integrity, and confidentiality.Ability to work independently and manage multiple priorities in a fast-paced environment.Experience within a corporate or group organization is highly preferred.Key CompetenciesExecutive Office ManagementBoard-Level CoordinationCalendar & Meeting ManagementExecutive CorrespondenceTravel & Event CoordinationDocument & Records ManagementConfidentiality & DiscretionCommunication & Stakeholder ManagementTime ManagementProblem SolvingOrganizational SkillsMicrosoft Office Suite

We are looking for professionals with experience supporting Board Members, C-suite executives, or senior leadership teams within large corporate organizations, holding companies, or multinational businesses. Candidates with exceptional organizational abilities, executive office management experience, and a proven track record of handling confidential matters with professionalism will be highly preferred.