Executive Assistant

The Professionals; Riyadh; On-site; SAR 60,000 - 80,000; Full time

Job summary

The Professionals in Riyadh is looking for an Executive Assistant to provide comprehensive support for executives and management. This role involves managing calendars, coordinating projects, and ensuring effective communication across departments.

The ideal candidate will have a Bachelor's degree in Business Administration and at least 3 years of experience in a similar role. Proficiency in Microsoft Office is required, and the position offers opportunities for process improvement and operational support.

Qualifications

• Minimum 3 years of experience as an Executive Assistant, or similar role.
• Experience in project coordination, executive reporting, and communication.

Responsibilities

• Manage executives’ calendars, meetings, and business priorities.
• Coordinate and follow up on projects and initiatives.
• Track project progress and prepare status updates.

Skills

Project coordination

Cross-functional communication

Proficiency in Microsoft Office

Education

Bachelor’s degree in Business Administration or related field

Job description

Job Purpose

Provide comprehensive executive and operational supportby managing administrative activities, coordinating cross-functional projects, following up on strategic initiatives, and ensuring effective communication and alignment between departments to support business objectives and operational efficiency.

Key Responsibilities

• Manage executives’ calendars, meetings, appointments, and business priorities effectively.
• Coordinate and follow up on projects, tasks, initiatives, and action plans to ensure timely execution.
• Track project and task progress, monitor deadlines, and prepare status updates and follow-up reports for management.
• Facilitate communication and coordination between departments and teams to ensure workflow alignment and task completion.
• Organize and coordinate internal meetings, prepare agendas, record minutes, and follow up on action items.
• Support management in monitoring operational performance and escalating delays or risks when necessary.
• Prepare executive presentations, reports, dashboards, and official correspondence.
• Coordinate business travel arrangements, itineraries, accommodations, and logistics for executives.
• Maintain confidential records, contracts, reports, and sensitive business information with professionalism and discretion.
• Assist in organizing executive visits, events, workshops, and company activities.
• Liaise with external stakeholders, vendors, and service providers as required.
• Support process improvement initiatives by enhancing coordination, communication, and administrative workflows.
• Ensure proper documentation and filing of project updates, meeting outcomes, and operational records.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 3 years of experience as an Executive Assistant, or similar role.
• Experience in project coordination, executive reporting, and cross-functional communication.
• Proficiency in Microsoft Office applications and project coordination tools.