Executive Secretary

JASARA Program Management Company; Riyadh; On-site; SAR 60,000 - 100,000; Full time

Job summary

JASARA Program Management Company in Riyadh is seeking an experienced Executive Secretary to manage calendars, prepare correspondence, and organise travel for the executive team. You will also attend meetings, record minutes, and ensure efficient time management across stakeholders.

The role requires bilingual English and Arabic communication, strong organizational skills, discretion with sensitive information, and the ability to build rapport with diverse partners to keep projects on track and

Qualifications

• Experience as an Executive Secretary or in a similar administrative role.
• Bilingual English and Arabic communication.
• Proficient in Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Able to work independently and manage multiple priorities.
• High level of discretion and confidentiality.

Responsibilities

• Manage executive calendars including scheduling meetings and appointments and ensuring efficient time management
• Prepare and edit correspondence reports and presentations for executive meetings
• Organize and coordinate travel itineraries including flights accommodations and ground transportation
• Act as the primary point of contact between the executive team and internal external partners
• Maintain organized filing systems and ensure the confidentiality of sensitive information
• Attend meetings record minutes and follow up on action items as necessary
• Facilitate communication and collaboration across departments to ensure projects are completed on time
• Assist with special projects and perform other administrative duties as assigned

Skills

English & Arabic

Communication skills

Organizational skills

Discretion and confidentiality

Interpersonal skills

Independent working

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office

Job description

Key Responsibilities

• Manage executive calendars including scheduling meetings and appointments and ensuring efficient time management
• Prepare and edit correspondence reports and presentations for executive meetings
• Organize and coordinate travel itineraries including flights accommodations and ground transportation
• Act as the primary point of contact between the executive team and internal external partners
• Maintain organized filing systems and ensure the confidentiality of sensitive information
• Attend meetings record minutes and follow up on action items as necessary
• Facilitate communication and collaboration across departments to ensure projects are completed on time
• Assist with special projects and perform other administrative duties as assigned

Qualifications

• Proven experience as an Executive Secretary or in a similar administrative role.
• Bachelor's degree in Business Administration or a related field is preferred.
• Excellent written and verbal communication skills in both English and Arabic.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Able to work independently and manage multiple priorities effectively.
• High level of discretion and confidentiality in handling sensitive information.
• Strong interpersonal skills and ability to build rapport with diverse stakeholders.