Secretary

NADIA Recruitment & Management Consultants; Saudi Arabia; On-site; SAR 67,000 - 100,000; Full time

Job summary

NADIA Recruitment & Management Consultants in Saudi Arabia is seeking a diligent Secretary to provide administrative and clerical support, ensuring smooth operation of the office. You will prepare documents, schedule appointments, manage correspondence, and handle daily office tasks with discretion and strong communication.

The role requires organization, attention to detail, and the ability to liaise with management, staff, and external stakeholders.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• Proven experience as secretary or administrative assistant.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and office equipment.

Responsibilities

• Manage day-to-day office operations and record keeping.
• Prepare, format, and edit documents and reports.
• Organize files and maintain electronic and paper records.
• Draft emails and official communications.
• Maintain calendars and coordinate meetings and travel.
• Act as first point of contact for internal and external stakeholders.
• Ensure confidentiality and compliance with policies.

Skills

Administrative skills

Communication

Discretion

Organization

Education

High school diploma

Bachelor’s degree

Tools

MS Office

Job description

Job Summary

The Secretary provides administrative and clerical support to ensure efficient operation of the office. They assist management by preparing documents, scheduling appointments, managing correspondence, and performing various organizational tasks. The role requires discretion, excellent communication skills, and strong organizational abilities.

Key Responsibilities

• Manage day-to-day office operations, including filing, record keeping, and office supplies.
• Prepare, format, and edit documents, reports, presentations, and correspondence.
• Organize and maintain electronic and paper files for easy retrieval.
• Draft and proofread emails, letters, and official communications.
• Maintain calendars and schedule appointments, meetings, and travel arrangements for management.
• Coordinate meetings, conferences, and events, including preparation of agendas and meeting minutes.
• Ensure timely follow-up on action items from meetings.
• Act as the first point of contact for internal and external communications.
• Handle phone calls, emails, and visitor inquiries professionally.
• Liaise with clients, staff, and other stakeholders as required.
• Assist managers with daily tasks, reports, and projects.
• Conduct research and compile information as needed for meetings or decision-making.
• Monitor deadlines and ensure management is informed of upcoming commitments.
• Maintain confidentiality of sensitive information, documents, and communications.
• Ensure compliance with company policies and procedures in all administrative tasks.
• Perform additional duties as assigned by management to support organizational goals.

Requirements

• High school diploma or equivalent; Bachelor’s degree preferred.
• Proven experience as a secretary, administrative assistant, or similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office equipment.