Executive Office Manager – Board of Directors

TradesApp; Riyadh; On-site; SAR 167,000 - 257,000; Full time

Job summary

TradesApp is seeking an Executive Office Manager to support the Board of Directors and oversee daily operations of the executive office. You will coordinate calendars, meetings, travel, and prepare agendas, reports, and minutes while handling confidential information with discretion.

The ideal candidate has 5–8 years of experience supporting C-suite or senior leadership in large corporate settings, and strong English communication with advanced MS Office skills.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• 5–8 years of experience in Executive Office, Office Manager, Executive Assistant, or similar role.
• Proven experience supporting Board Members, C-suite executives, or senior leadership.
• Excellent written and verbal English communication; Arabic an advantage.
• Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Teams.
• Strong organizational, multitasking, and time-management skills.

Responsibilities

• Manage daily operations of the executive office supporting the Board of Directors.
• Coordinate Board calendars, meetings, appointments, and travel.
• Prepare meeting agendas, presentations, reports, minutes, and follow-up items.
• Handle confidential correspondence and sensitive information with discretion.
• Coordinate communication between the Board and internal/external stakeholders.
• Track key decisions and action items for timely completion.
• Organize Board and executive meetings and corporate events.
• Maintain records, filing systems, and Board-related documentation.
• Liaise with internal departments to execute executive directives.
• Support strategic initiatives and special projects from senior leadership.
• Ensure the executive office operates efficiently with high professionalism.

Skills

Executive Office Management

Board-Level Support

Calendar & Meeting Management

Executive Correspondence

Board Documentation

Travel & Event Coordination

Stakeholder Management

Confidential Information Handling

Action Tracking

Microsoft Office

Time Management

Education

Bachelor's degree in Business Administration, Management, or related field

Tools

Microsoft Teams

Outlook

Job description

Job Overview

We are seeking a highly organized, proactive, and discreet Executive Office Manager to support the Board of Directors and manage the day-to-day operations of the executive office.

The role will be responsible for coordinating Board calendars, meetings, travel, documentation, correspondence, follow-ups, and communication with internal and external stakeholders. The ideal candidate will have strong experience supporting Board Members, C-suite executives, or senior leadership within a corporate or group environment.

This position requires a high level of confidentiality, professionalism, organization, and attention to detail.

Key Responsibilities

• Manage the daily operations of the executive office supporting the Board of Directors.
• Coordinate Board calendars, meetings, appointments, and travel arrangements.
• Prepare meeting agendas, presentations, reports, minutes, and follow-up action items.
• Handle confidential correspondence, documents, and sensitive information with discretion.
• Coordinate communication between the Board and internal and external stakeholders.
• Track and follow up on key decisions and action items to ensure timely completion.
• Organize Board meetings, executive meetings, and corporate events.
• Maintain accurate records, filing systems, and Board-related documentation.
• Liaise with internal departments to facilitate communication and execution of executive directives.
• Support strategic initiatives, special projects, and other assignments from senior leadership.
• Ensure the executive office operates efficiently and maintains high professional standards.

Qualifications & Experience

• Bachelor's degree in Business Administration, Management, or a related field.
• 5–8 years of experience in an Executive Office, Office Manager, Executive Assistant, or similar role.
• Proven experience supporting Board Members, C-suite executives, or senior leadership.
• Strong experience managing executive calendars, meetings, travel, correspondence, and confidential documentation.
• Excellent written and verbal English communication skills; Arabic is an advantage.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook; familiarity with Microsoft Teams.
• Strong organizational, multitasking, and time-management skills.
• High level of professionalism, discretion, integrity, and confidentiality.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Experience within a large corporate organization, holding group, or multinational company is highly preferred.

Key Skills

Executive Office Management | Board-Level Support | Calendar & Meeting Management | Executive Correspondence | Board Documentation | Travel & Event Coordination | Stakeholder Management | Confidential Information Handling | Action Tracking | Microsoft Office | Time Management