Proactive Administrative Coordinator — Office Ops (KSA)

Decima International; Riyadh; On-site; SAR 67,000 - 100,000; Full time

Job summary

Decima International in Saudi Arabia seeks an proactive Administrative Assistant to support day-to-day office operations across departments. You will manage calendars, coordinate meetings, travel, and documentation, and assist with invoices and vendor coordination in a fast-paced environment.

The ideal candidate holds a Bachelor's in Business Administration or related field, with 2–4 years of experience, strong Microsoft Office skills, and fluency in English and Arabic.

Qualifications

• Bachelor's degree in Business Administration, Management, Commerce, or a related field.
• 2–4 years of experience in an Administrative Assistant, Office Administrator, Executive Assistant, or similar role.
• Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication skills in English and Arabic.

Responsibilities

• Provide day-to-day administrative support to management and internal teams.
• Manage calendars, appointments, meetings, and scheduling as required.
• Coordinate meeting rooms, prepare meeting materials, and support internal and external meetings.
• Handle incoming calls, emails, correspondence, and general office inquiries professionally.
• Prepare, format, organize, and maintain documents, reports, presentations, spreadsheets, and administrative records.
• Maintain accurate electronic and physical filing systems.
• Coordinate business travel arrangements, including flights, accommodation, transportation, and related documentation when required.
• Support office supply purchasing, inventory tracking, and coordination with vendors and service providers.
• Assist with invoices, purchase requests, expense documentation, and other basic administrative records.
• Coordinate courier services, deliveries, and incoming/outgoing documents.
• Support onboarding activities for new employees, including workstation preparation, documentation, and coordination with relevant departments.
• Assist HR, Operations, Finance, and other departments with administrative tasks as needed.
• Maintain office standards and help ensure the workplace remains organized and professional.
• Follow up on assigned administrative actions and ensure deadlines are met.
• Handle confidential company and employee information with discretion.
• Support company events, meetings, employee activities, and other office initiatives when required.

Skills

Highly organized

Time management

Attention to detail

Multitasking

Communication

Client coordination

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Job description

Decima International in Saudi Arabia seeks an proactive Administrative Assistant to support day-to-day office operations across departments. You will manage calendars, coordinate meetings, travel, and documentation, and assist with invoices and vendor coordination in a fast-paced environment.

The ideal candidate holds a Bachelor's in Business Administration or related field, with 2–4 years of experience, strong Microsoft Office skills, and fluency in English and Arabic.