Dynamic Project & Administrative Coordinator

decimainternational; Riyadh; On-site; SAR 36,000 - 60,000; Full time

Job summary

Decima International seeks a proactive Administrative Assistant to support daily administrative and operational activities in our KSA office. You will coordinate schedules, manage documentation, support meetings and travel, and assist multiple departments with general administrative tasks.

The ideal candidate is organized, detail-oriented, and capable of handling confidential information with discretion. A bachelor’s degree in a related field and 2–4 years of relevant experience are preferred,

Qualifications

• Bachelor’s degree in Business Administration, Management, Commerce, or a related field.
• 2–4 years of experience in an Administrative Assistant, Office Administrator, Executive Assistant, or similar role.
• Experience in professional services, engineering, construction, consulting, or multinational environment preferred.

Responsibilities

• Provide day-to-day administrative support to management and internal teams.
• Manage calendars, appointments, meetings, and scheduling as required.
• Coordinate meeting rooms, prepare meeting materials, and support internal and external meetings.
• Handle incoming calls, emails, correspondence, and general office inquiries professionally.
• Prepare, format, organize, and maintain documents, reports, presentations, spreadsheets, and administrative records.
• Maintain accurate electronic and physical filing systems.
• Coordinate business travel arrangements, including flights, accommodation, transportation, and related documentation when required.
• Assist with invoices, purchase requests, expense documentation, and other basic administrative records.

Skills

Organizational skills

Communication skills

English/Arabic bilingual

Time management

Education

Bachelor's degree in Business Administration, Management, Commerce, or related field

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Decima International seeks a proactive Administrative Assistant to support daily administrative and operational activities in our KSA office. You will coordinate schedules, manage documentation, support meetings and travel, and assist multiple departments with general administrative tasks.

The ideal candidate is organized, detail-oriented, and capable of handling confidential information with discretion. A bachelor’s degree in a related field and 2–4 years of relevant experience are preferred,