Onsite Project & Administrative Coordinator

Decima International; Riyadh; On-site; SAR 70,000 - 100,000; Full time

Job summary

Decima International seeks a proactive Administrative Assistant to support the day-to-day administrative and operational activities of our KSA office in الرياض. The role requires coordinating schedules, managing documentation, supporting meetings, and assisting multiple departments with general administrative tasks.

The ideal candidate will have a Bachelor's degree in a related field, 2–4 years of experience, strong MS Office skills, and fluency in English and Arabic.

Qualifications

• Bachelor's degree in Business Administration, Management, Commerce, or a related field.
• 2–4 years of experience in Administrative roles.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication in English and Arabic.

Responsibilities

• Provide day-to-day administrative support to management and internal teams.
• Manage calendars, appointments, meetings, and scheduling as required.
• Coordinate meeting rooms, prepare meeting materials, and support internal and external meetings.
• Handle incoming calls, emails, correspondence, and general office inquiries professionally.
• Prepare, format, organize, and maintain documents, reports, presentations, spreadsheets, and administrative records.
• Maintain accurate electronic and physical filing systems.
• Coordinate business travel arrangements, including flights, accommodation, transportation, and related documentation when required.
• Support office supply purchasing, inventory tracking, and coordination with vendors and service providers.
• Assist with invoices, purchase requests, expense documentation, and other basic administrative records.
• Coordinate courier services, deliveries, and incoming/outgoing documents.
• Support onboarding activities for new employees, including workstation preparation, documentation, and coordination with relevant departments.
• Assist HR, Operations, Finance, and other departments with administrative tasks as needed.
• Maintain office standards and help ensure the workplace remains organized and professional.
• Follow up on assigned administrative actions and ensure deadlines are met.
• Handle confidential company and employee information with discretion.
• Support company events, meetings, employee activities, and other office initiatives when required.

Skills

Organization

Communication (English & Arabic)

Time management

Discretion

Attention to detail

Professionalism

Education

Bachelor's degree in Business Administration/Management/Commerce

Tools

Microsoft Office (Outlook/Word/Excel/PowerPoint)

Job description

Decima International seeks a proactive Administrative Assistant to support the day-to-day administrative and operational activities of our KSA office in الرياض. The role requires coordinating schedules, managing documentation, supporting meetings, and assisting multiple departments with general administrative tasks.

The ideal candidate will have a Bachelor's degree in a related field, 2–4 years of experience, strong MS Office skills, and fluency in English and Arabic.