Proactive Office Admin & Travel Support Specialist

Decima International; Riyadh; On-site; SAR 67,000 - 112,000; Full time

Job summary

Decima International in Riyadh, KSA, is seeking an Administrative Assistant to support day-to-day office operations, manage schedules, and handle documentation with discretion. The role requires strong organization, proactive communication, and a professional, service-oriented attitude in a multinational environment.

You will assist multiple departments, coordinate travel, prepare materials for meetings, maintain filing systems, and help with invoices and vendor coordination.

Qualifications

• Bachelor's degree in Business Administration, Management, Commerce, or a related field.
• 2–4 years of experience in Administrative Assistant or similar role.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong English and Arabic written and verbal communication.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and maintain accurate records.

Responsibilities

• Provide day-to-day administrative support to management and internal teams.
• Manage calendars, appointments, meetings, and scheduling as required.
• Coordinate meeting rooms, prepare meeting materials, and support internal and external meetings.
• Handle incoming calls, emails, correspondence, and general office inquiries professionally.
• Prepare, format, organize, and maintain documents, reports, presentations, spreadsheets, and administrative records.
• Maintain accurate electronic and physical filing systems.
• Coordinate business travel arrangements, including flights, accommodation, transportation, and related documentation when required.
• Support office supply purchasing, inventory tracking, and coordination with vendors and service providers.
• Assist with invoices, purchase requests, expense documentation, and other basic administrative records.
• Coordinate courier services, deliveries, and incoming/outgoing documents.
• Support onboarding activities for new employees, including workstation preparation, documentation, and coordination with relevant departments.
• Assist HR, Operations, Finance, and other departments with administrative tasks as needed.
• Maintain office standards and help ensure the workplace remains organized and professional.
• Follow up on assigned administrative actions and ensure deadlines are met.
• Handle confidential company and employee information with discretion.
• Support company events, meetings, employee activities, and other office initiatives when required.

Skills

Administrative support

Multitasking

Communication

Written and verbal communication

Organizational skills

Education

Bachelor's degree in Business Administration, Management, Commerce, or a related field

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Decima International in Riyadh, KSA, is seeking an Administrative Assistant to support day-to-day office operations, manage schedules, and handle documentation with discretion. The role requires strong organization, proactive communication, and a professional, service-oriented attitude in a multinational environment.

You will assist multiple departments, coordinate travel, prepare materials for meetings, maintain filing systems, and help with invoices and vendor coordination.