Proactive Administrative Assistant – Office & Travel Support

Decima International; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

Decima International is seeking a proactive Administrative Assistant to support day-to-day administrative and operational activities in our KSA office. The role emphasizes organization, communication, scheduling, and handling confidential information in a fast-paced professional environment.

The successful candidate will manage calendars, travel, documents, and correspondence, while supporting HR Operations, Finance, and other departments as needed. English and Arabic communication is required.

Qualifications

• Bachelor's degree in Business Administration, Management, Commerce, or a related field.
• 2–4 years of experience in Administrative Assistant, Office Administrator, Executive Assistant, or similar role.
• Previous experience within a professional services, engineering, construction, consulting, or multinational environment is preferred.
• Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication skills in English and Arabic.
• Good organizational and time-management skills.
• Strong attention to detail and ability to maintain accurate records.
• Ability to manage multiple priorities and follow up effectively.
• Professional appearance and communication style.
• Ability to handle confidential information appropriately.

Responsibilities

• Provide day-to-day administrative support to management and internal teams.
• Manage calendars, appointments, meetings, and scheduling as required.
• Coordinate meeting rooms, prepare meeting materials, and support internal and external meetings.
• Handle incoming calls, emails, correspondence, and general office inquiries professionally.
• Prepare, format, organize, and maintain documents, reports, presentations, and administrative records.
• Maintain accurate electronic and physical filing systems.
• Coordinate business travel arrangements including flights, accommodation, transportation and related documentation.
• Support office supply purchasing, inventory tracking, and coordination with vendors and service providers.
• Assist with invoices, purchase requests, expense documentation and other basic administrative records.
• Coordinate courier services, deliveries and incoming/outgoing documents.
• Support onboarding activities for new employees including workstation preparation and documentation.
• Assist HR Operations, Finance and other departments with administrative tasks as needed.
• Maintain office standards and help ensure the workplace remains organized and professional.
• Follow up on assigned administrative actions and ensure deadlines are met.
• Handle confidential company and employee information with discretion.
• Support company events, meetings, employee activities and other office initiatives when required.

Skills

Organization

Attention to detail

Communication

Follow-up

Time management

Problem-solving

Multitasking

Professionalism

Discretion

Adaptability

Teamwork

Education

Bachelor's degree in Business Administration, Management, Commerce, or related field

Tools

Outlook

Word

Excel

PowerPoint

Job description

Decima International is seeking a proactive Administrative Assistant to support day-to-day administrative and operational activities in our KSA office. The role emphasizes organization, communication, scheduling, and handling confidential information in a fast-paced professional environment.

The successful candidate will manage calendars, travel, documents, and correspondence, while supporting HR Operations, Finance, and other departments as needed. English and Arabic communication is required.