Project Coordinator

Decima International; Riyadh; On-site; SAR 78,000 - 100,000; Full time

Job summary

Decima International in Riyadh, KSA, seeks an Administrative Assistant to support day-to-day operations, manage calendars, coordinate meetings, travel, and documentation, while maintaining office records and cross‑departmental support.

The ideal candidate holds a Bachelor's in Business Administration or related field, 2–4 years’ experience, and strong English/Arabic communication; proficient in Microsoft Office and capable of handling confidential information with discretion.

Qualifications

• Bachelor's degree in Business Administration, Management, Commerce, or related field.
• 2–4 years of experience in an Administrative Assistant, Office Administrator, or similar role.
• Experience in a professional services, engineering, construction, consulting, or multinational environment is preferred.
• Strong proficiency in English and Arabic written and spoken communication.

Responsibilities

• Provide day-to-day administrative support to management and internal teams.
• Manage calendars, appointments, meetings, and scheduling as required.
• Coordinate meeting rooms, prepare meeting materials, and support meetings.
• Handle incoming calls, emails, correspondence, and general office inquiries.
• Maintain documents, reports, presentations, spreadsheets, and administrative records.
• Coordinate business travel arrangements including flights, accommodation, transportation, and related documentation.
• Assist with invoices, purchase requests, expense documentation, and other basic records.
• Support onboarding for new employees and liaise with HR and relevant departments.
• Maintain office standards and ensure a professional workplace, organized and compliant.
• Follow up on administrative actions and ensure deadlines are met.

Skills

English

Arabic

Education

Bachelor's degree in Business Administration/Management/Commerce

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

We are seeking a proactive organized and detail-oriented Administrative Assistant to support the day-to-day administrative and operational activities of our KSA office The successful candidate will help ensure smooth office operations by coordinating schedules managing documentation and correspondence supporting meetings and travel arrangements maintaining office records and assisting different departments with general administrative requirements This role requires strong organization communication follow-up and multitasking skills along with a professional and service-oriented attitude

Key Responsibilities

Provide day-to-day administrative support to management and internal teams Manage calendars appointments meetings and scheduling as required Coordinate meeting rooms prepare meeting materials and support internal and external meetings Handle incoming calls emails correspondence and general office inquiries professionally Prepare format organize and maintain documents reports presentations spreadsheets and administrative records Maintain accurate electronic and physical filing systems Coordinate business travel arrangements including flights accommodation transportation and related documentation when required Support office supply purchasing inventory tracking and coordination with vendors and service providers Assist with invoices purchase requests expense documentation and other basic administrative records Coordinate courier services deliveries and incoming outgoing documents Support onboarding activities for new employees including workstation preparation documentation and coordination with relevant departments Assist HR Operations Finance and other departments with administrative tasks as needed Maintain office standards and help ensure the workplace remains organized and professional Follow up on assigned administrative actions and ensure deadlines are met Handle confidential company and employee information with discretion Support company events meetings employee activities and other office initiatives when required

Bachelor's degree in Business Administration, Management, Commerce, or a related field.2 – 4 years of experience in an Administrative Assistant, Office Administrator, Executive Assistant, or similar role.Previous experience within a professional services, engineering, construction, consulting, or multinational environment is preferred.Strong proficiency in Microsoft Office , particularly Outlook, Word, Excel, and PowerPoint.Strong written and verbal communication skills in English and Arabic .Good organizational and time-management skills.Strong attention to detail and ability to maintain accurate records.Ability to manage multiple priorities and follow up effectively.Professional appearance and communication style.Ability to handle confidential information appropriately

Key Competencies

Organization and planningAttention to detailCommunication and interpersonal skillsFollow-up and accountabilityTime managementProblem-solvingMultitasking and prioritizationProfessionalism and discretionAdaptabilityTeamwork and service orientation

The ideal candidate is someone who is highly organized, responsive, and proactive , rather than someone who waits to be instructed on every task. They should be comfortable supporting multiple stakeholders, following up persistently, managing changing priorities, and keeping administrative activities organized in a fast-paced professional environment.