Proactive Administrative Assistant for Global Projects

Decimainternational; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

Decima International is seeking a proactive Administrative Assistant to support the day-to-day operations of our KSA office. The role involves coordinating schedules, managing documentation, supporting meetings and travel, and maintaining records.

The ideal candidate has a bachelor's degree, 2–4 years' experience in similar roles, and strong English and Arabic communication, with solid Microsoft Office skills and a professional, service-oriented attitude.

Qualifications

• Bachelor's degree in Business Administration, Management, Commerce, or related field.
• 2–4 years of experience in Administrative Assistant or similar role.
• Experience in professional services, engineering, construction, consulting, or multinational environment preferred.
• Strong proficiency in Microsoft Office, especially Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal English and Arabic communication.

Responsibilities

• Provide day-to-day administrative support to management and internal teams.
• Manage calendars, appointments, meetings, and scheduling as required.
• Coordinate meeting rooms, prepare meeting materials, and support internal and external meetings.
• Handle incoming calls, emails, correspondence, and general office inquiries professionally.
• Prepare, format, organize, and maintain documents, reports, presentations, spreadsheets, and administrative records.
• Maintain accurate electronic and physical filing systems.
• Coordinate business travel arrangements, including flights, accommodation, transportation, and related documentation when required.
• Support office supply purchasing, inventory tracking, and coordination with vendors and service providers.
• Assist with invoices, purchase requests, expense documentation, and other basic administrative records.
• Coordinate courier services, deliveries, and incoming/outgoing documents.
• Support onboarding activities for new employees, including workstation preparation, documentation, and coordination with relevant departments.
• Assist HR, Operations, Finance, and other departments with administrative tasks as needed.
• Maintain office standards and help ensure the workplace remains organized and professional.
• Follow up on assigned administrative actions and ensure deadlines are met.
• Handle confidential company and employee information with discretion.
• Support company events, meetings, employee activities, and other office initiatives when required.

Skills

English & Arabic communication

2-4 years experience

Education

Bachelor's degree in Business Administration / related field

Tools

Microsoft Office

Job description

Decima International is seeking a proactive Administrative Assistant to support the day-to-day operations of our KSA office. The role involves coordinating schedules, managing documentation, supporting meetings and travel, and maintaining records.

The ideal candidate has a bachelor's degree, 2–4 years' experience in similar roles, and strong English and Arabic communication, with solid Microsoft Office skills and a professional, service-oriented attitude.