Strategic Project & Admin Coordinator

Decima International; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

Decima International is seeking an organized Administrative Assistant to support day-to-day operations in our KSA office. You will manage calendars, coordinate meetings, handle inquiries, and maintain records to ensure smooth office operations.

The role requires 2–4 years of relevant experience, strong English and Arabic communication, and proficiency in Microsoft Office. A professional, service-oriented attitude is essential for success in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration, Management, Commerce, or a related field.
• 2–4 years of experience in an Administrative Assistant, Office Administrator, Executive Assistant, or similar role.
• Previous experience within a professional services, engineering, construction, consulting, or multinational environment is preferred.
• Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication skills in English and Arabic.

Responsibilities

• Provide day-to-day administrative support to management and internal teams.
• Manage calendars, appointments, meetings, and scheduling as required.
• Coordinate meeting rooms, prepare meeting materials, and support internal and external meetings.
• Handle incoming calls, emails, correspondence, and general office inquiries professionally.
• Prepare, format, organize, and maintain documents, reports, presentations, spreadsheets, and administrative records.
• Maintain accurate electronic and physical filing systems.
• Coordinate business travel arrangements, including flights, accommodation, transportation, and related documentation when required.
• Support office supply purchasing, inventory tracking, and coordination with vendors and service providers.
• Assist with invoices, purchase requests, expense documentation, and other basic administrative records.
• Coordinate courier services, deliveries, and incoming/outgoing documents.
• Support onboarding activities for new employees, including workstation preparation, documentation, and coordination with relevant departments.

Education

Bachelor's degree in Business Administration/Management/Commerce or related field

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Decima International is seeking an organized Administrative Assistant to support day-to-day operations in our KSA office. You will manage calendars, coordinate meetings, handle inquiries, and maintain records to ensure smooth office operations.

The role requires 2–4 years of relevant experience, strong English and Arabic communication, and proficiency in Microsoft Office. A professional, service-oriented attitude is essential for success in a fast-paced environment.