Bilingual Administrative Assistant (Arabic/English)

Decima International; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

Decima International is seeking an Administrative Assistant to support the KSA office with daily administrative and operational tasks. You will coordinate calendars, meetings, travel, and documentation while maintaining organized records and professional communications.

The ideal candidate will have a Bachelor's degree and 2–4 years' relevant experience in a professional services or multinational environment, with strong English and Arabic skills and proficiency in Microsoft Office.

Qualifications

• Bachelor's degree in Business Administration, Management, Commerce, or a related field.
• 2-4 years of experience in Administrative Assistant, Office Administrator, Executive Assistant, or similar role.
• Previous experience within a professional services, engineering, construction, consulting, or multinational environment is preferred.
• Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication skills in English and Arabic.
• Good organizational and time-management skills.
• Strong attention to detail and ability to maintain accurate records.
• Ability to manage multiple priorities and follow up effectively.
• Professional appearance and communication style.
• Ability to handle confidential information appropriately.
• Organization and planning
• Communication and interpersonal skills
• Follow-up and accountability
• Time management
• Problem-solving
• Multitasking and prioritization
• Professionalism and discretion
• Teamwork and service orientation

Responsibilities

• Provide day-to-day administrative support to management and internal teams.
• Manage calendars, appointments, meetings, and scheduling as required.
• Coordinate meeting rooms, prepare meeting materials, and support internal and external meetings.
• Handle incoming calls, emails, correspondence, and general office inquiries professionally.
• Prepare, format, organize, and maintain documents, reports, presentations, spreadsheets, and administrative records.
• Maintain accurate electronic and physical filing systems.
• Coordinate business travel arrangements, including flights, accommodation, transportation, and related documentation when required.
• Support office supply purchasing, inventory tracking, and coordination with vendors and service providers.
• Assist with invoices, purchase requests, expense documentation, and other basic administrative records.
• Coordinate courier services, deliveries, and incoming/outgoing documents.
• Support onboarding activities for new employees, including workstation preparation, documentation, and coordination with relevant departments.
• Assist HR, Operations, Finance, and other departments with administrative tasks as needed.
• Maintain office standards and help ensure the workplace remains organized and professional.
• Follow up on assigned administrative actions and ensure deadlines are met.
• Handle confidential company and employee information with discretion.
• Support company events, meetings, employee activities, and other office initiatives when required.

Skills

Communication

Organization

Time management

Multitasking

Attention to detail

Discretion

Teamwork and service orientation

Problem-solving

Education

Bachelor's degree in Business Administration/Management/Commerce or related field

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Decima International is seeking an Administrative Assistant to support the KSA office with daily administrative and operational tasks. You will coordinate calendars, meetings, travel, and documentation while maintaining organized records and professional communications.

The ideal candidate will have a Bachelor's degree and 2–4 years' relevant experience in a professional services or multinational environment, with strong English and Arabic skills and proficiency in Microsoft Office.