Officer - Human Capital Operations

Apparel Group; Jeddah; On-site; SAR 70,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Job summary

Apparel Group in Makkah, Saudi Arabia is seeking an Officer - Human Capital Operations to support recruitment coordination, onboarding, HR documentation and employee services across the lifecycle. The role requires precise record management, cross-functional collaboration with Admin, Payroll and IT, and proactive administrative support for daily HR activities, audits and compliance.

Ideal candidates have 1-3 years in HR, familiarity with HRMS, strong communication skills, and a detail-oriented

Qualifications

• 1–3 years of experience in human resources, HRMS or administration.
• Ability to maintain accurate employee records and HR documentation.
• Proven communication and coordination skills with cross-functional teams.

Responsibilities

• Prepare onboarding kits, joining forms, ID card requests and welcome letters for new employees.
• Collect, scan and file employee documents in physical and digital formats.
• Track outstanding documentation and follow up with employees to obtain required information.
• Maintain organized HR filing systems with appropriate labeling and sorting of employee records.
• Enter employee information into the HRMS or spreadsheets for new joiners, changes and exits.
• Maintain trackers for medical insurance, visa status, contract renewals and leave records.
• Coordinate with Admin and PRO teams for medical appointments, visa renewals and document collection.
• Prepare standard HR correspondence using approved templates.

Skills

HR Operations

Onboarding

Record maintenance

HRMS

Cross-functional coordination

Tools

HRMS

Spreadsheets

Job description

Officer - Human Capital Operations

Job Snapshot

Role: Officer - Human Capital Operations Location: Makkah, Saudi Arabia Industry: Apparel and Fashion Function: Human Resources Experience: 1-3 years Job Type: Full-time

Position Overview

The Officer - Human Capital Operations role in Makkah, Saudi Arabia supports the Human Capital team with recruitment coordination, employee onboarding, HR documentation, training support and routine employee services. The position requires accurate record management, effective coordination across departments and consistent administrative support throughout the employee lifecycle.

Job Details

Country: Saudi Arabia City: Makkah Industry: Apparel and Fashion Function: Human Resources Salary: Not disclosed Gender: No Preference Candidate Nationality: Not specified Job Type: Full-time

HR Administrative Support

• Prepare onboarding kits, joining forms, ID card requests and welcome letters for new employees.
• Collect, scan and file employee documents in physical and digital formats, including passports, visas, contracts and policies.
• Track outstanding documentation and follow up with employees to obtain required information.
• Maintain organized HR filing systems with appropriate labeling and sorting of employee records.

Data Entry and Record Maintenance

• Enter employee information into the HRMS or spreadsheets for new joiners, employee changes and exits.
• Maintain current trackers for medical insurance, visa status, contract renewals and leave records.
• Check HR data for accuracy and consistency in line with applicable internal policy and audit requirements.

Employee Lifecycle Support

Coordinate with Admin and PRO teams for employee medical appointments, visa renewals and document collection.

Prepare standard HR correspondence, including address proof and salary certificates, using approved templates and under appropriate guidance.

Support employee offboarding by collecting ID cards, tracking clearance documentation and updating exit records.

HR Activities and Internal Communication

• Provide logistical assistance for HR events, townhalls and employee engagement activities.
• Distribute internal circulars, announcements and feedback forms.
• Collect and compile employee responses when required.
• Support training and other Human Capital activities as assigned.

Compliance and Documentation

Maintain employee files according to company audit and compliance guidelines.

Support internal and external audit preparation by providing required documents and records.

Identify missing documentation or inconsistencies and escalated them to the Executive or Senior Executive for appropriate action.

Team Collaboration

Work with Payroll, Admin, IT and other cross-functional teams to support smooth day-to-day employee services.

Respond professionally to staff queries and provide guidance on basic HR procedures and formalities.

Desired Experience

• 1-3 years of progressive experience in human resources, HRMS or administration.
• Experience supporting cross-functional collaboration.
• Ability to maintain accurate employee records and HR documentation.
• Familiarity with HRMS-based employee data management and administrative processes.
• Professional communication and coordination skills.

Benefits

• Medical insurance.