GRO Admin Officer

WEbook, Inc.; Riyadh; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading event ticketing platform in Saudi Arabia is seeking a GRO & Administration Specialist to manage government relations and ensure smooth office operations. The role involves handling employee visas, compliance with labor laws, and overseeing day-to-day administrative tasks. The ideal candidate has a Bachelor's degree, experience in HR or government transactions, and excellent organizational skills. This position presents an opportunity to contribute to a high-performance culture and support cultural transformation initiatives.

Qualifications

• Experience in handling government transactions and office administration.
• Strong understanding of Saudi labor and immigration laws.
• Ability to coordinate with government entities.

Responsibilities

• Manage employee visas and work permits.
• Oversee daily office operations and vendor coordination.
• Ensure compliance with labor and immigration laws.

Skills

Government transactions management

HR compliance knowledge

Organizational skills

Communication skills

Education

Bachelor’s degree in Business, HR, or related field

Job description

Do you want to love what you do at work? Do you want to make a difference, an impact, and transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?

If yes, then this is the job you are looking for ,webook.com is Saudi’s #1 event ticketing and experience booking platform in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion in sales.

Role Overview

The GRO & Administration Specialist is responsible for managing government relations and providing administrative and office support to ensure smooth daily operations , The role combines compliance-focused government services with efficient office administration, vendor coordination, and facilities support.

Key Responsibilities

• Manage employee visas, iqama issuance, renewals, transfers, work permits, profession changes, sponsorship transfers, and exit/re-entry visas.
• Handle government transactions through Absher, Muqeem, Qiwa, GOSI, HRSD, Chamber of Commerce, and other relevant platforms.
• Ensure timely renewal of company licenses, CR, municipality certificates, and regulatory documents.
• Maintain accurate employee government records, monitor expiration dates, and ensure compliance with Saudi labor and immigration laws.
• Oversee day-to-day office operations, facilities management, maintenance, and vendor coordination.
• Manage office supplies, procurement requests, and company assets.
• Support onboarding and offboarding, including access cards, equipment setup, and workspace preparation.
• Assist with internal events, meetings, and travel arrangements.
• Coordinate with Finance on petty cash, invoices, and admin-related expenses.
• Support cultural transformation and engagement initiatives.
• Develop recognition programs and contribute to a high-performance culture.
• Prepare reports on government transactions, renewals, compliance, and related costs.

• Bachelor’s degree in Business, HR, or related field.
• Experience in government transactions, HR compliance, or office administration.
• Strong knowledge of Saudi labor and immigration laws.
• Knowledge and ability to liaise with embassies and government entities across multiple countries.
• Excellent organizational, multitasking, and communication skills.
• High integrity, discretion, and attention to detail.