Front Desk & Visitor Experience Specialist

Kaizen Firm; Jeddah; On-site; SAR 48,000 - 64,000; Full time

Job summary

Kaizen Firm in Jeddah is seeking a friendly and professional Receptionist to manage front desk operations, greet visitors, and support administrative tasks across departments. You will coordinate meetings, handle calls and emails, maintain filing systems, and ensure security procedures are followed in a busy industrial environment.

Strong communication and organizational skills are essential. This role requires a high school diploma; related certifications are a plus and prior front-desk

Qualifications

• High school diploma or equivalent is required.
• Diploma or certification in Office Administration, Business Administration, or Customer Service is advantageous.
• Previous experience in reception or front desk roles in industrial/corporate environments preferred.

Responsibilities

• Welcome visitors and manage registrations.
• Confirm appointments and notify staff.
• Issue visitor badges and enforce security procedures.
• Coordinate access and parking when required.
• Answer incoming calls and forward to appropriate departments.
• Handle general emails and maintain contact lists.
• Provide general administrative support and data entry.
• Maintain filing systems and assist with reports and documents.
• Schedule meetings and manage conference rooms.
• Maintain a professional reception area and health/safety practices.

Skills

Customer service

Interpersonal skills

Communication

Time management

Discretion

Multitasking

Phone systems

Professionalism

Education

High school diploma or equivalent

Diploma in Office Administration

Diploma in Business Administration

Certification in Customer Service

Tools

Microsoft Office

Telephone systems

Printers and scanners

Job description

Kaizen Firm in Jeddah is seeking a friendly and professional Receptionist to manage front desk operations, greet visitors, and support administrative tasks across departments. You will coordinate meetings, handle calls and emails, maintain filing systems, and ensure security procedures are followed in a busy industrial environment.

Strong communication and organizational skills are essential. This role requires a high school diploma; related certifications are a plus and prior front-desk