Executive Assistant

The Professionals; Dammam; On-site; SAR 50,000 - 70,000; Full time

Job summary

The Professionals in Dammam, Saudi Arabia, is looking for an Executive Assistant to provide comprehensive support to the CEO. Responsibilities include managing the CEO’s calendar, coordinating executive communications, and preparing executive reports. The ideal candidate will have a Bachelor’s degree in Business Administration and 3-5 years of relevant experience.

This position requires strong organizational skills, proficiency in Microsoft Office, and the ability to manage confidential information effectively.

Qualifications

• 3–5 years of experience in Executive Assistant or Personal Assistant role.
• Proven ability to manage CEO's communications and engagements.
• Strong proficiency in creating presentations and reports.

Responsibilities

• Manage the CEO’s calendar, travel arrangements, and commitments.
• Coordinate meetings, prepare agendas, and track initiatives.
• Act as a liaison between the CEO and key stakeholders.

Skills

Executive support

Communication coordination

Time management

Research and analysis

Microsoft Office Suite proficiency

Education

Bachelor’s degree in Business Administration

Job description

Job Purpose

Provide comprehensive executive support to the CEO by managing strategic priorities, coordinating executive communications, facilitating decision-making processes, and ensuring the efficient execution of business and organizational objectives.

Key Responsibilities

1. Manage the CEO’s calendar, appointments, travel arrangements, and business commitments.
2. Coordinate executive meetings, prepare agendas, presentations, briefing materials, and meeting minutes.
3. Track strategic initiatives and follow up with department leaders to ensure timely execution of action plans.
4. Screen, prioritize, and manage incoming communications and correspondence on behalf of the CEO.
5. Prepare executive reports, dashboards, presentations, and business summaries for internal and external stakeholders.
6. Act as a liaison between the CEO and internal departments, external partners, government entities, and key stakeholders.
7. Coordinate Board of Directors, Executive Committee, and leadership meetings, including documentation and follow-up activities.
8. Support the CEO in monitoring organizational performance, key projects, and business priorities.
9. Maintain confidential records and handle sensitive business information with the highest level of discretion.
10. Assist in planning executive events, leadership workshops, and corporate engagements.
11. Conduct research, gather information, and prepare analyses to support executive decision-making.
12. Ensure effective communication and alignment between the CEO’s office and the organization.

Qualifications

• Bachelor’s degree in Business Administration or a related field.
• 3–5 years of experience in an Executive Assistant, Personal Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).