Secretary

Sulaiman Alrajhi University; Al-Qassim Province; On-site; SAR 89,000 - 134,000; Full time

Job summary

Sulaiman Alrajhi University in Saudi Arabia seeks a highly organized Secretary to support executives and maintain office workflows. The role requires strong communication, attention to detail, and the ability to juggle multiple tasks.

The Secretary will manage correspondence, calendars, documentation, and meetings, while ensuring confidentiality and professional interaction. A relevant degree and 1–3 years of experience are preferred, with opportunities for growth.

Qualifications

• Education: a degree in business administration, English, IT or related field.
• Experience: 1–3 years in secretarial or administrative role.
• Languages: Proficiency in Arabic and English.

Responsibilities

• Manage correspondence with emails, letters, and phone calls.
• Schedule and manage calendars, meetings, travel.
• Prepare and edit reports, memos, and presentations.
• File management for physical and digital documents.
• Coordinate meetings, take minutes, distribute agendas.
• Assist in office operations, supplies, and vendor coordination.
• Handle sensitive information with confidentiality.
• Provide general admin support and project/event assistance.

Skills

MS Office

Communication skills

Organizational skills

Time management

Independent work

Professionalism

Arabic & English

Education

Business/English/IT degree

Job description

We are seeking a highly organized and efficient Secretary to join our team. The ideal candidate will be responsible for providing administrative support to ensure the smooth operation of the office. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks simultaneously. The Secretary will play a crucial role in maintaining the workflow by managing schedules, handling correspondence, and supporting various administrative tasks.

Key Responsibilities:

• Manage Correspondence: Handle incoming and outgoing communications, including emails, letters, and phone calls. Ensure all correspondence is addressed in a timely and professional manner.
• Scheduling and Calendar Management: Maintain and coordinate the schedules of the executives or department heads, including arranging meetings, appointments, and travel arrangements.
• Document Preparation: Prepare, edit, and distribute various documents such as reports, memos, and presentations. Ensure all documents are accurate and professionally formatted.
• File Management: Organize and maintain both physical and digital files, ensuring all documents are easily accessible and properly archived.
• Meeting Coordination: Arrange and prepare materials for meetings, including taking minutes, distributing agendas, and following up on action items.
• Office Management: Assist in the day-to-day management of office operations, including ordering supplies, managing office equipment, and coordinating with vendors.
• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
• Support to Team Members: Provide general administrative support to team members as needed, including project assistance and event coordination.

Qualifications:

• Education: A minimum of a degree in business administration, English, IT ora related field is preferred.
• Experience: 1-3 years of experience in a secretarial or administrative role is preferred.Skills:
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to work independently and as part of a team.
• High level of professionalism and integrity.
• Language: Proficiency in Arabic and English.
• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• Positive and collaborative work environment.