Executive Assistant to the Chairman | Strategic Office Lead

Confidential Careers; Jeddah; On-site; SAR 90,000 - 150,000; Full time

Job summary

Confidential Careers is seeking an experienced Personal Assistant to support the Office of the Chairman in Jeddah. You will manage the Chairman's calendar, prepare briefing materials, coordinate meetings and travel, and handle confidential communications with discretion.

This role requires superb organisational skills, strong English drafting, Arabic proficiency is a plus, and the ability to work with senior stakeholders with professionalism and tact.

Qualifications

• Proven experience as a Personal Assistant, preferably supporting a Chairman or senior executive.
• Fluency in written and spoken English, with excellent drafting skills.
• Proficiency in Arabic is a strong advantage.
• Proficiency in German language is preferable.

Responsibilities

• Manage the Chairman's calendar, coordinate meetings and anticipate scheduling conflicts.
• Prepare daily schedules and meeting briefing notes.
• Coordinate Board and senior management meetings, including agendas, documentation and logistics.
• Record minutes and follow up with relevant parties to ensure action items are completed.
• Liaise with Board members and executives to coordinate matters for the Chairman's office.

Skills

Calendar management

Meeting coordination

Communication

Travel planning

Office management

Stakeholder liaison

Confidentiality

Time management

Tools

Microsoft Office

Electronic calendars

Job description

Confidential Careers is seeking an experienced Personal Assistant to support the Office of the Chairman in Jeddah. You will manage the Chairman's calendar, prepare briefing materials, coordinate meetings and travel, and handle confidential communications with discretion.

This role requires superb organisational skills, strong English drafting, Arabic proficiency is a plus, and the ability to work with senior stakeholders with professionalism and tact.