Executive Secretary

المركز العالمي لحماية التجارة الالكتروني; Jeddah; On-site; SAR 60,000 - 120,000; Full time

Job summary

The World Center for E-Commerce Protection (WCPEC) in Jeddah, Saudi Arabia, seeks an Executive Secretary to support the Executive Director and senior management. Key duties include organizing schedules, preparing correspondence, and maintaining confidentiality of sensitive information.

The role requires strong Arabic communication, organization, and proficiency with Microsoft Office and email management to coordinate with departments and manage official communications.

Qualifications

• Relevant qualification in administration, secretarial studies, or business management or equivalent.

Responsibilities

• Organizing and managing schedules and meetings for the Executive Director and senior management.

Skills

Executive secretarial

Time management

Scheduling meetings

Meeting coordination

Report preparation

Official correspondence

Arabic proficiency

Microsoft Office

Email management

Document organization

Effective communication

Administrative coordination

Task tracking

Attention to detail

Professionalism

Problem solving

Working under pressure

Education

Administration/secretarial studies

Tools

Microsoft Office

Email management

Job description

The World Center for E-Commerce Protection (WCPEC) is looking for an Executive Secretary to support the Executive Director and senior management in Jeddah, Saudi Arabia. The role involves organizing and managing schedules, preparing correspondence, and maintaining confidentiality of sensitive information.

Responsibilities:

• Organizing and managing schedules and meetings for the Executive Director and senior management.
• Preparing administrative correspondence, reports, and tracking incoming and outgoing documents.
• Organizing files and documents securely and accurately.
• Coordinating with departments and following up on administrative directives and tasks.
• Preparing meeting agendas and tracking decisions and assignments.
• Managing official communications and responding to administrative inquiries.
• Organizing virtual and in-person meetings and ensuring their requirements are met.
• Maintaining confidentiality of information and adhering to established policies and procedures.

Qualifications and Requirements:

• Relevant qualification in administration, secretarial studies, or business management or equivalent.
• Excellent organizational, communication, and written skills in Arabic.
• Proficiency in computer usage, Microsoft Office applications, and email management.
• Ability to manage time, prioritize tasks, and work under pressure.
• Attention to detail, professionalism, and good interpersonal skills.
• Adherence to work ethics and maintaining confidentiality of information.

Work Nature: According to the work system adopted by the center, details of working hours and financial benefits will be specified during the hiring process.

Skills

Executive secretarial skills, time management, scheduling and meeting coordination, preparation of reports and official correspondence, proficiency in Arabic, Microsoft Office usage, email management, document organization, effective communication, administrative coordination, task tracking, attention to detail, professionalism, problem-solving, ability to work under pressure.