Executive Assistant to MD | Calendar & Travel Coordinator

Basamh Trading & Industries Group; Jeddah; On-site; SAR 120,000 - 180,000; Full time

Job summary

Basamh Group is seeking an Executive Assistant to provide high-level administrative and organizational support to the Managing Director and executive team in Jeddah. The role focuses on ensuring smooth coordination, time efficiency, and effective communication across stakeholders.

You will manage calendars, arrange travel, prepare meeting materials, and maintain discretion with confidential information while collaborating with leaders across the business units.

Qualifications

• 1-3 years of relevant experience.
• Bachelor's degree in Business Administration or a related field is required.
• Strong organizational and written/spoken communication skills.
• Discretion and professionalism in handling confidential information.

Responsibilities

• Manage the calendar, appointments, and scheduling for the Managing Director and executives.
• Coordinate schedules for cross-functional meetings and align with leadership teams.
• Prepare materials for meetings, including agendas, presentations, minutes, and follow-ups.
• Serve as the first point of contact for communications directed to the MD with discretion.
• Arrange complex travel including flights, accommodations, visas, and itineraries.
• Support event planning and logistics for executive meetings and offsites.
• Coordinate with departments to ensure smooth operations and information flow.
• Perform general admin tasks such as archiving, data entry, and supplies coordination.

Skills

Calendar management

Travel coordination

Communication

Discretion

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Email management

Job description

Basamh Group is seeking an Executive Assistant to provide high-level administrative and organizational support to the Managing Director and executive team in Jeddah. The role focuses on ensuring smooth coordination, time efficiency, and effective communication across stakeholders.

You will manage calendars, arrange travel, prepare meeting materials, and maintain discretion with confidential information while collaborating with leaders across the business units.