Senior Executive Assistant & Office Operations

REEF GROUP | مجموعة ريف; Riyadh; On-site; SAR 100,000 - 180,000; Full time

Job summary

Reef Group in Riyadh is seeking a highly organized Executive Secretary to provide high-level administrative support to senior management, manage calendars, coordinate meetings, and handle confidential correspondence.

The role requires discretion, exceptional organizational and communication skills, proficiency with Microsoft Office, and the ability to manage multiple priorities in a fast-paced environment; fluency in English and Arabic is essential, with occasional travel arrangements.

Qualifications

• Diploma or Bachelor's degree in Business Administration or related field.
• 4–8 years of relevant experience as Executive Secretary or similar role.
• Excellent Arabic and English communication skills.
• Strong proficiency in Microsoft Office.

Responsibilities

• Manage executive calendars, appointments, meetings, and schedules.
• Coordinate internal and external meetings and arrange logistics.
• Prepare agendas, minutes, reports, presentations, and letters.
• Follow up on decisions and action items.
• Manage confidential communications for senior management.
• Coordinate with departments, clients, and stakeholders.
• Organize travel and itineraries when required.
• Maintain confidential files and document control.
• Screen calls, emails, and requests.
• Support continuous improvement of executive processes.

Skills

Calendar management

Meeting coordination

Time management

MS Office proficiency

Professional communication

Bilingual English/Arabic

Education

Diploma or Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

Reef Group in Riyadh is seeking a highly organized Executive Secretary to provide high-level administrative support to senior management, manage calendars, coordinate meetings, and handle confidential correspondence.

The role requires discretion, exceptional organizational and communication skills, proficiency with Microsoft Office, and the ability to manage multiple priorities in a fast-paced environment; fluency in English and Arabic is essential, with occasional travel arrangements.