Executive Assistant

Midad Chemicals Company Limited; Dammam; On-site; SAR 120,000 - 180,000; Full time

Job summary

Midad Chemicals Company Limited is seeking a highly organized Executive Assistant to provide direct support to the CEO. The role will manage the CEO's calendar, meetings, travel, reports, and presentations.

The ideal candidate will have excellent English communication, a high level of confidentiality, and the ability to work independently in a fast-paced environment; experience supporting senior executives is preferred.

Qualifications

• Experience supporting senior executives (CEO/MD) preferred.
• Excellent English communication and strong organizational skills.
• High level of confidentiality and discretion.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Manage the CEO's calendar, meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, including invitations, agendas, meeting rooms, and online meeting arrangements.
• Prepare and issue professional Minutes of Meeting (MOM), clearly capturing discussions, decisions, action items, responsible persons, and target completion dates.
• Maintain an effective follow-up and action-tracking system to ensure timely closure of actions arising from CEO and management meetings.
• Establish and maintain a well-organized electronic and physical filing system for CEO Office records, correspondence, reports, presentations, agreements, and other key documents.
• Maintain proper document control, including document numbering, revision control, distribution, filing, retrieval, and archiving of important records.
• Prepare professional executive-level presentations, reports, charts, meeting materials, and management summaries.
• Draft and manage professional correspondence and communications on behalf of the CEO as required.
• Maintain a high level of confidentiality when handling sensitive business and management information.

Skills

Executive support

Calendar management

Meeting coordination

Minutes of Meeting

Document control

Communication

Confidentiality

Independent work

Tools

Microsoft Office Suite

PowerPoint

Excel

Word

Outlook

Teams

SharePoint

OneDrive

Job description

We are seeking a highly organized, proactive, and professional Executive Assistant to provide direct support to the CEO. The role will manage executive schedules, meetings, correspondence, travel arrangements, reports, presentations, document control, and follow-up on key actions and priorities.

The ideal candidate should have excellent communication and organizational skills, strong attention to detail, a high level of confidentiality, and the ability to work independently in a fast-paced environment. Previous experience supporting senior executives is preferred.

Key Responsibilities & Skills:

• Manage the CEO's calendar, meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, including invitations, agendas, meeting rooms, and online meeting arrangements.
• Prepare and issue professional Minutes of Meeting (MOM), clearly capturing discussions, decisions, action items, responsible persons, and target completion dates.
• Maintain an effective follow-up and action-tracking system to ensure timely closure of actions arising from CEO and management meetings.
• Establish and maintain a well-organized electronic and physical filing system for CEO Office records, correspondence, reports, presentations, agreements, and other key documents.
• Maintain proper document control, including document numbering, revision control, distribution, filing, retrieval, and archiving of important records.
• Prepare professional executive-level presentations, reports, charts, meeting materials, and management summaries.
• Draft and manage professional correspondence and communications on behalf of the CEO as required.
• Maintain a high level of confidentiality when handling sensitive business and management information.

Computer & Digital Skills:

• Excellent command of Microsoft Office, particularly PowerPoint, Excel, Word, and Outlook.
• Strong PowerPoint skills with the ability to create high-quality executive and management presentations.
• Proficiency in Microsoft Teams and other online meeting and collaboration platforms.
• Good working knowledge of SharePoint, OneDrive, and electronic document management/filing systems.
• Ability to efficiently manage electronic calendars, meeting invitations, shared folders, document repositories, and action trackers.
• Comfortable using AI and modern productivity tools to support presentations, reports, meeting summaries, research, and other executive-office activities.
• Strong general computer skills and the ability to quickly learn and adapt to new systems and digital platforms.

Preferred Profile:

Previous experience as an Executive Assistant, Personal Assistant, or similar role supporting a CEO, Managing Director, or other senior executive is preferred. The successful candidate should demonstrate professionalism, discretion, excellent English communication skills, strong organizational capabilities, and the ability to manage multiple priorities with minimal supervision.