Executive Secretary

Ethra For Human Resources Consulting; Riyadh; On-site; SAR 70,000 - 120,000; Full time

Benefits offered by this job

Annual bonus

Health insurance

Supportive, friendly work environment

Job summary

Ethra For Human Resources Consulting is assisting a leading investment and development company in Riyadh to recruit an Executive Secretary to support the CEO. The role focuses on calendar management, meeting coordination, travel logistics, and handling confidential communications.

You will draft official communications, prepare reports and presentations, maintain filing systems, and liaise with internal teams and external stakeholders.

Qualifications

• 1–3 years of executive or administrative support experience
• Diploma or Bachelor's in Business Administration, Office Management, or related field
• Strong command of Arabic and English (spoken and written)

Responsibilities

• Manage the CEO’s calendar, schedule appointments, and coordinate meetings
• Handle professional correspondence (emails, letters, documents)
• Prepare agendas, take meeting minutes, and follow up on action items
• Arrange executive travel and logistics
• Draft official communications and assist in preparing reports and presentations
• Maintain digital and physical filing systems
• Support communication with internal teams and external stakeholders; ensure discretion in handling sensitive matters
• Perform other administrative tasks as assigned

Skills

Calendar management

Meeting coordination

Travel logistics

Professional correspondence

Document drafting

Confidential communications

Bilingual (Arabic/English)

Education

Diploma in Business Administration

Bachelor's in Business Administration

Tools

Microsoft Office

Job description

We are looking for a highly organized and proactive Executive Secretary to support the CEO of a leading investment and development company. The role requires handling executive schedules, coordinating meetings and travel, managing confidential communication, and providing high-level administrative support in a dynamic environment.

Responsibilities

• Manage the CEO’s calendar, schedule appointments, and coordinate meetings
• Handle professional correspondence (emails, letters, documents)
• Prepare agendas, take meeting minutes, and follow up on action items
• Arrange executive travel and logistics
• Draft official communications and assist in preparing reports and presentations
• Maintain digital and physical filing systems
• Support communication with internal teams and external stakeholders\ Ensure discretion in handling sensitive and confidential matters
• Perform other administrative tasks as assigned

Requirements

• 1–3 years of experience in executive or administrative support (preferably secretarial)
• Diploma or Bachelor's in Business Administration, Office Management, or related field
• Strong command of Arabic and English (spoken and written)
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Organized, detail-oriented, and professional in communication and presence

Benefits

• Annual bonus, yearly salary review, health insurance, and a supportive, friendly work environment